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City Council Minutes <br />August 15, 2016 <br />Page 2 <br />1. The event planner is required to notify businesses, residents, and <br />organizations abutting the route. The city will provide a template <br />of the notice that must be distributed. The city will also provide a <br />list of the properties to be notified. The event planner must submit <br />an affidavit that the notices were distributed. <br />2. Applicant must obtain property owner permission for use of any <br />private property. <br />3. ERPD will provide two reserve officers /community service officers <br />to assist with traffic control for the race. Applicant must contact <br />Police Captain Darren McKernan (763.635.1202) at least two weeks <br />in advance to arrange for police reserves. <br />4. Walkers/runners are to utilize sidewalks, trail systems, or road <br />shoulders throughout the entire route. No road closures will be <br />permitted. It is each runner's responsibility to ensure the <br />streets/intersections are safe prior to crossing. <br />5. A route marshal shall be placed every 1000 feet along the race route <br />to keep walkers, runners, and rollerbladers on the sidewalk per MN <br />Statute §169.21. Bike riders are permitted to ride on the shoulder of <br />the roadway with the flow of traffic following the statutory <br />requirement of MN Statute 169.221. Route marshals will not direct <br />traffic. <br />6. Staggered start of five minutes between different race groups. <br />7. Registration form will include rules and regulations. <br />8. Race marshal shall give a safety brief to all participants prior to the <br />start of the race explaining the rules. <br />9. Applicants shall be responsible for garbage clean-up immediately <br />following the event. <br />10. Applicant is responsible for arranging for delivery of barricades <br />and/or cones by contacting Street Superintendent Mark <br />Thompson at 763.635.1122. <br />11. No paint allowed anywhere on route. Chalk or cones may be used <br />on the sidewalks only. <br />12. Tents must meet applicable state and fire building code <br />requirements. Applicant is responsible for contacting the fire <br />marshal at 763.635.1110 during regular city hall business hours to <br />schedule an inspection of the tents prior to use. <br />13. Applicant must provide enough portable toilet facilities through a <br />private contractor to accommodate the expected attendance. <br />14. If participants don't follow set rules, staff will reevaluate allowing <br />both the 5K and 10K runs. <br />4.5 Hire Nicholas Davis to the position of part-time community service <br />officer beginning August 16, 2016. <br />4.6 Promote Lori Ziemer to the position of Finance Director effective <br />August 16, 2016. <br />Motion carried 4-0. <br />P Or ERR'EF1 87 <br />N,AT E u <br />