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6.3 Old Business <br /> • 1. Replace current description in City of Elk River Board & Commission Reference <br /> Guide: <br /> • Passed at last Board Meeting. <br /> • Shared with Board Member Sarah and she approved. <br /> • Mayor John shared, Council don't have to approve. <br /> • William to forward final to Tina and will bring a copy of new <br /> handbook to Board Meeting when it is included. <br /> 2. Elk River Library Board: Capital Improvement Action Plan 2014, Ground Updates: <br /> Note: Jayne has put many hours into "Grounds Beautification Projects". Board <br /> Member Mary stated for the record and all joined in thanking Jayne for <br /> her work and follow through for an outcome that yielded accomplishments <br /> plus being under budget. <br /> a. Attachment is updated to reflect changes/cost factors relating to 2014 and <br /> add on task for 2015. <br /> b. Jayne's follow up items are irrigation system, shrub and final bill <br /> c. The final bill will most likely be approved by the Council. <br /> Mary Eberley moved and Sarah Holmgren seconded to approve capital improvement <br /> action plan 2014 with discussed changes and coming under recommended budget. <br /> Motion Passed 4:0 <br /> 411 3. Board Member Nicole Novotny sent an email to William Hollerich, Library <br /> Services Coordinator that she would not be present for 9/23/14 Board Meeting <br /> and she is resigning from the board at the end of the year. <br /> Discussion: <br /> • Terms on the Library start January 1, 20XX <br /> • Nicole will be at November Meeting and Board Members <br /> would like to thank her for her service. <br /> • William will inform Tina Allard of the upcoming vacancy in <br /> order to start the process of advertising the vacancy. Also, <br /> he knows a person that may want to apply to be on Board. <br /> • Board members will share that there will be a vacancy to <br /> interested citizens that may want to apply. <br /> • Must be a resident of Elk River to serve on Library Board. <br /> 6.4 New Business <br /> a. Creating a yearly schedule of invites from Library Board to City Staff to provide <br /> update and respond to questions/ challenges related to the Library. <br /> January Gary Lore, (Building) Maintenance <br /> March Michael Hecker, Parks and Recreation <br /> May Rodney Schreifels, Grounds Maintenance <br /> July Tim Simon, Budget(Finance) <br /> September Cal Portner, Administration <br /> November Open <br /> Mary Eberley moved and Sarah Holmgren seconded the month and <br /> • department staff that will be invited to the Library Board Meeting. The Library <br /> Services Coordinator will send out the invites to each so they can put on their <br /> calendar as a yearly request. Motion Passed 4:0 <br /> 10/20/2016 3 <br />