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• Knows and abides by city,regional, and state policies. <br /> II. Vice-Chair <br /> • Assumes the duties of the Chair in their absence. <br /> • Automatically becomes Chair if a vacancy occurs in the office, and serves <br /> out the remainder of the term. <br /> III. Secretary <br /> • Assumes the duties of the Chair in the absence of the Chair and Vice- <br /> chair. <br /> E. A city appointed staff person will record attendance at each meeting, record minutes <br /> of each meeting and make a permanent file of all minutes which shall be available to <br /> the public on the City of Elk River website. <br /> F. The Library Services Coordinator is the Staff Liaison to the City and distributes the <br /> minutes and agendas to all members prior to the next meeting. <br /> G. Each voting member has the right to make a nomination, including self-nomination, <br /> for an office. <br /> H. A vacancy in the office of Chair,Vice Chair or Secretary shall be filled by a vote at <br /> the next regularly scheduled meeting of the Library Board after the vacancy occurs. <br /> Article IX Annual Report <br /> Elk River City Council will receive an annual report of library activities by the Library <br /> Services Coordinator. When this report is presented,members of the Library Board may <br /> attend. <br /> Article X Library Fund <br /> A. There shall be created a library fund,which shall be kept separate from other <br /> accounts of the city. All monies received by the Elk River Public Library shall be <br /> paid into the city treasury, credited to the library fund, and paid out only upon <br /> approval by City Council based on the city's financial policies. <br /> B. The Library Board is given monthly financial reports to track the status of budget <br /> line items approved by the City Council. <br /> Article XI Amendments <br /> Page 4 of 5 <br />