9.3. SR 07-18-2016 - Laserfiche WebLink

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Plans and Specifications Pinewood Golf Course Page 5 of 14 - - - - - - - - - - - - - - - - - - - - - - - - - - Section 3: Proposals The proposal shall contain the type of information summarized below. Additional information is allowable, providing it is directly relevant to the proposed project. The submittal should follow the labeled sections below as follows. Section 1 – Company biography and other relevant information: Provide a brief company history including date founded, number of employees, company headquarters location and operating locations, and past projects and accomplishments. Section 2 – Experience, past performance and capacity: Provide a description of experience, past performance, and capacity to deliver the proposed services and experience in management and operation of municipal or other golf facilities. Section 3 – Business plan: Describe in detail your proposed operations plan to include all of the components of the Course. Include hours/days of operation, proposed fees, number of employees, and job functions. Proposer may or may not include food service as part of the proposal. If food service is NOT included, describe the type of concessions to be provided. Include any major programs or services you intend to provide, as well as any participation in community events. Section 4 – Maintenance: Describe in detail your overall maintenance program for the course. Provide a clear understanding of your maintenance strengths and any other unique qualities of the proposal. Specify how your plan will incorporate the maintenance standards listed in Appendix C. Identify whether you will provide your own equipment (and include a list), the City’s equipment (see Appendix D) or a combination of the two and how equipment will be financed (if necessary). If you plan to use the city’s equipment, describe in detail your proposed lease program and payment(s). Section 5 – Capital improvements: Describe in detail your proposed plan for addressing capital improvements. Include a list of proposed improvements, their cost, and a timeline for implementation. Note that any and all improvements to the course will be subject to the city approval. Section 6 – Financial terms: Describe in detail how you will structure a lease and/or management fees with the city, including revenue sharing, if applicable. Provide financial statements and tax returns for the past three (3) fiscal years. Please note that the final contract will require the submittal of financial reports, terms to be negotiated, but at a minimum, semi-annually. Section 7 - Litigation: Provide documentation regarding any current/pending litigation and any litigation settled or disposed within the past five (5) years against the firm, including its parent, sister, or subsidiary companies and proposed subcontractors. Section 8 – Purchase Agreement, if Applicable. Any purchase agreement shall require a deed restriction requiring that Pinewood shall be operated as a golf course for a minimum of five golf seasons from 2017 to 2021 and during this time it shall be maintained at the maintenance standards outlined in Appendix C. Include the purchase amount and proposed terms of payment. Final purchase terms will be negotiated with the successful respondent(s). Section 9 – References: Provide three references from similar municipalities, organizations, and/or entities with which the Firm has provided similar services. July 15, 2016