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Plans and Specifications <br />Pinewood Golf Course Page 2 of 14 <br />- - - - - - - - - - - - - - - - - - - - - - - - - - <br /> <br />Project Overview <br />The City of Elk River requests proposals from responsible firms and teams for the operation of the <br />Pinewood Golf Course through a management contract, lease, or combination thereof and proposals for <br />the purchase of the Golf Course. Pinewood Golf Course consists of a nine (9) hole executive course with <br />a small 1,700 square feet clubhouse and a pole barn maintenance building. <br />The city is willing to entertain the sale of Pinewood as part of a lease-ownership proposal or an outright <br />sale. Any such sale shall require a deed restriction requiring that Pinewood shall be operated as a golf <br />course for a minimum of five years. <br />Respondents shall outline their proposed terms as it relates to the type of agreement being sought (i.e. <br />lease, purchase agreement or management contract). Final terms will be negotiated with the successful <br />respondent(s). Purchase agreements will only be entertained for the entire golf course and that it continue <br />to be operated as a golf course for a minimum of five seasons from 2017 to 2021. <br />Respondents submitting proposals shall at a minimum include the following in their responses: <br /> <br />1.Letter of interest describing legal composition of the entity; <br /> <br />2.Marketing strategy; <br /> <br />3.Business plan to include: <br /> <br />a.Description of the business from an ownership, organizational, historical and structural <br />perspective; <br /> <br />b.Number of proposed full time and part time employees by position title, educational <br />experience to be required to qualify for each type of position and anticipated salary range; <br /> <br />c.Expected market for its product and its marketing plan; <br /> <br />d.Management plan, including operational and financial issues; <br /> <br />e.Projected schedule; and <br /> <br />f.Critical risks and perceived problems or obstacles. <br /> <br />4.Resumes of key management staff; <br /> <br />5.Maintenance plan and capital improvement plan overview; <br /> <br />6.Three (3) verifiable references; <br /> <br />7.Profit and loss statement as well as balance sheet from the most recent complete year of operation <br />for existing businesses or a financial plan (cash flow pro forma) with proof of financial capacity for <br />new ventures; <br /> <br />8.State if a purchase agreement, management contract or lease is desired; <br /> <br />9.Managerial fee structure, license fee, lease amount and/or revenue sharing proposal; and <br /> <br />10.Monthly contribution toward applicable utilities, including water, electricity and alarm systems (for <br />lease responses only). <br />Respondents submitting proposals for the purchase of the Golf Course shall at a minimum include the <br />following in their responses: <br /> <br />1.Purchase amount; <br /> <br />2.Terms of payment. <br />The intent of this request is to obtain the services of a Golf Course operations and/or management firm, <br />herein(after referred to as the “firm” to perform services to operate, lease or purchase the Pinewood Golf <br />Course hereinafter referred to “course” for the City of Elk River, Minnesota, hereinafter referred to as the <br />“city.” <br /> <br /> <br />July 15, 2016 <br /> <br />