2.3 ERMUSR 07-12-2016 - Laserfiche WebLink

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to further clarify that the $50.00 fee will be charged at the time the disconnect list is prepared. John Dietz recommended removing the second sentence in section 7.0 A, which stated"Management can remove the charge at their discretion."After discussion, it was agreed upon to strike the sentence and amend the policy to reflect the change. Jennie noted that other minor edits were made to the policy. Daryl Thompson made a motion to approve the proposed Deposits and Related Services Policies with the recommended amendment to section 7.0 A. Al Nadeau seconded the motion. Motion carried 3-0. 5.3 Metropolitan Council Notice of Termination of Contract Eric Volk shared that in March of 2009, ERMU entered into an agreement with the Metropolitan Council allowing them to install antennas for the Northstar Commuter Rail on the Gary Street Water Tower. Per the terms of the agreement, the Metropolitan Council paid ERMU $9,000 for a lease scheduled to terminate on December 31, 2028. As the use of the premises is no longer needed, ERMU recently received notice from the Metropolitan Council terminating the agreement, effective August 15, 2016. In the termination letter, dated May 16, 2016,the Metropolitan Council requested a prorated refund for the unused years of the lease. Peter Beck stated that there is nothing in the contract that prorates the amount, and that the $9,000 payment was for the term of the contract regardless of length. The Commission was in consensus to deny the Metropolitan Councils' request for a refund, and directed Peter Beck to provide some language to be included in ERMU's response to the Metropolitan Council on why their request was denied. Al Nadeau made a motion to deny the Metropolitan Councils' request for a refund. Daryl Thompson seconded the motion. Motion carried 3-0. 5.4 2016 Vehicle Purchases and Retirements Approved in the 2016 budget were three F250 pickup trucks. For 2016, Midway Ford was the vendor awarded the State Bid for Ford. Mike O'Neill presented quotes from Midway Ford and Cornerstone Automotive. The quote from Cornerstone Automotive came in at $31,933.38 per vehicle, and the state contract bid from Midway Ford came in at $31,563.90, for a difference of$369.48 per vehicle. Based on the small difference in pricing, staff recommended keeping the purchase of the vehicles local with Cornerstone Automotive. Staff also presented the city vehicle evaluation forms for the trucks that have been deemed ready for retirement/auction. Mike pointed out that the trucks we'll be purchasing will be four doors versus the extended cabs we have previously gone with. By going with the four doors, it will allow for greater ease of use and for better resale down the road. Discussion followed. Page 5 Special Meeting of the Elk River Municipal Utilities Commission June 14,2016 27