4.2. ERMUSR 06-14-2016 - Laserfiche WebLink

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PROFESSIONAL SERVICES AGREEMENT- EXHIBIT B2 SERVICES PROVIDED CU will provide process management and subject area expertise, and will conduct specific tasks and prepare specific work products. Basic tasks include an opening conference (telephone or in-person) with the Board Chair and General Manager, brief telephone interviews by CU with individual Board members and the General Manager, review of existing governance documents, and preparation of new governance documents. Recommended but optional tasks include a brief questionnaire of Board members and executive managers, observation of one or more board meetings (in- person or by video recording if available), and facilitation of a Board-Management retreat on effective governance and governance best practices. RECOMMENDED PROJECT ORGANIZATION CU recommends the formation of an ERMU Governance Policy Development Team consisting of the Board Chair, the General Manager and two other executive managers. The Board's general counsel will be an advisor, available to participate in Team work sessions and to review draft governance documents for compliance with applicable legal requirements. WORK TASKS CU proposes two phases of work. Phase 1 will consist of exploratory tasks that focus on an inventory and review of existing governance practices and documentation, exposure to best practices in governance for municipal utility organizations, and the development of foundational governance documents that address existing governance issues and set ERMU's direction for governance development. Phase 2, if the Board desires to proceed, involves the development of a comprehensive manual of Board governance policies. CU recommends the organization and development of policies based on the Carver Policy Governance Model®. The Board will review significant governance issues, consider alternative responses and adopt written policy statements, taking appropriate content from any existing written policies and other documented policy decisions. Copyright©2016 Collaboration Unlimited 2 83