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Miller, Jessica <br /> From: Heidi Goodin <hgoodin@sportechinc.com> <br /> Sent: Wednesday, June 01, 2016 418 PM <br /> To: (Miller, Jessica; McKernan, Darren <br /> Cc: Chris Carlson; tplaisted@plaistedcompanies.com <br /> Subject: TORC Race Special Event Permit Responses <br /> Attachments: ERX Schedule 5.13.16.pdf <br /> Jessica, <br /> Please include the below responses to questions that were asked with the Special Event Permit Application that <br /> was submitted, <br /> `I'he main special event permit application says the event is scheduled for July16 & 17; however, the <br /> narrative indicates "there Nvill be some racing on Friday,_July 15". please provide a detailed race schedule <br /> including main event tinies and expected peak attendance tirnes. <br /> The attached race schedule has been attached. We wN have racing only on July 1611, and 1711". There vvill be <br /> praclice Friday night bull there win be no spectators of 1hai fi-ne, The peak viewing lime will be belween 4pry'], <br /> and bpm or) bath Saturday end Sunday. <br /> pre v-1dc the name of the security; cc)mpany you plan to ].tire to provide security, In the vendingand spectator <br /> security persolinel yov <br /> u plan to hae in attendance from this firm <br /> .n. <br /> areas. Also provide how rnany <br /> Afler speaking viiP') ('apfain McKernan we wN 1-i�re a security company wilh, 2 officials in addition io mn, ieguiar <br /> volunleer securily staff. The TORCI series will have security for the track and racers like they do of cAl of lheir <br /> events around the country, same of fll-nese events have 30,000 people aflencling. The Friendly Buffalo will also <br /> ficive secuiily where alcohol is served. <br /> • Will there be parking attendants for the event:' <br /> Yes, we will have arriple parking &feridonls lo help speci&ors and [.,)orhcipanls parK <br /> • How do you plan. to track attendance during the eventP How will you know when the event has reached <br /> capacity? <br /> 1his has been answered in the original narrative. We will uiIize wrustband serial numbers lo (rack <br /> allendance. Once 1he event is sold out we will post "'Event Sold Oui" signs. <br /> '].'he application states event early warning sipgl-is will be placed on I 11�.,)hway 169. '-].'he police Department is <br /> I ­ <br /> recommending; 3 additional signs be added back to f lighway 169/Main Street warning people of the event. <br /> I'he police l)Cpa17tIT1C1`1t would also like the signs to he changed to indicate the event is full once attcridaticc <br /> is at capacity. 'Fhe concern is people will wait in line just to find out the event is full which could create <br /> additional traffic hassles in an already complicated scenario. <br /> We spoke in detail to ap7ain McKemon, the State Patrol, MnDOI, and Q3 (a certified traffic cornpany) we will <br /> include the addificnall signs. <br /> Due to issues addressed by the State patrol after the Red Bull event, the police 1),epartment would also like <br /> to be sure the State patrol has received notification of the event. please provide proof the State patrol has <br /> been notified <br /> Captain McKernor) has been incliucled, or, email rotflcafions to the State Patrol, and MnDO"r regarding <br /> th,K They have been notified. <br /> ( aptain NIcKernan would like to have a meeting with the person from the traffic control company in chaqe <br /> of the traffic control for this event prior tea the event. Please contact Captain NIcKernan directly, at <br /> 1 <br />