3.6. SR 11-22-2004 - Laserfiche WebLink

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City Council1vU.nutes June 14, 2004 Page 6 ----------------------------- same amount or more of work going on. If the city clerk reports to administrative services, dlen the clerk 'Will have tvlO bosses. Mayor Klinzing stated that from the discussion, two positions have been identified to possibly move forward with, and those are the community development director and the administrative services director. She stated that another position that may be needed is human resources. Finance Director Lori Johnson stated that the city does not currently have a human resources position but that Payroll Clerk Lauren Wipper has been performing some of those duties. Ms. Johnson stated that she would hke to see the city hire a payroll clerk so Ms. \X'ipper can concentrate on human resource activities. :Mr. Klaers stated that he believes in order to implement the organizational structure, the community development director should be considered for the 2005 budget. Mr. Klaers noted that his biggest rime commitment for departments he supervises is in the area of community development. Councilmember Kuester stated that in deciding which positions to add, the Council needs to review the internal services, such as the number of reports to city administrator and communication, as well as the external customer service that the city is providing. It was the consensus of the Council for staff to prepare job descriptions for a community development director and a director of administrative services for Council review. Mayor Klinzing stated that anodler task dlat needs to be completed is for the Council to adopt an organizational structure and the work program. It was discussed that the Council needs to review the following topics prior to the adoption of the organizational structure and the work prograln: the preferred governance model, set individual and departmental goals, discuss acceptable behavior between Council and staff, review relationships with boards and commissions, and continue work on the organizational chart. :Mr. Klaers noted that he has had meetings with the 14 different individuals he supervises to talk about departmental goals and indivIdual goals and has tried to have these goals in1plemented. He stated that his plan is to have frequent meetings and to assist staff. MOVED BY COUNCILMEMBER KUESTER AND SECONDED BY COUNCILMEMBER TVEITE TO APPROVE ENTERING INTO AN AGREEMENT WITH HOWARD R. GREEN TO RETAIN TERRY MAUER'S SERVICES AS CITY ENGINEER AS PROPOSED. MOTION CARRIED 5-0. 5.2.b. Review Results of Council/Staff Governance Worksession Mr. ](laers stated that a Board and Commission Guidebook is in the process of being prepared by dle City Clerk and will be presented to the Council next month. 5.3. Schedule for Utilities Buildin[ Removal and Parkin[ Lot Expansion City Administrator Pat Klaers indicated dlat the overall plan for downtown is to remove the utilities building, close King Avenue, and to work with First National Bank and the school