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Elk River Public Library Board Page 2 September 22,2015 • responsibility of the GRRL and not the Board, she wanted the Board to be aware of the meeting. Much discussion followed and Chair Dietz thanked the Board for their feedback. 5. Visitors Tim Simon,Finance Director,reviewed the library's Revenue and Expense report for July and August 2015. There are no major concerns with the budget.Tim will do an end of year budget amendment for account 211-4-5600-4401 Bldg Repair/Maint Services. Two projects,paver replacement and entrance concrete,were originally to be funded out of library reserves because they were below the capitalization threshold. Next year's CIP projects include permanent curbs and LED lighting/bollard improvements in the parking lot.The CIP allots $5,000 per year for the tree replacement plan. Tim pointed out that operating supplies is significantly under budget this year because staff planned to replace the floor scrubber,but they pushed that purchase off until next year. Additionally,Board members will see a new expense line item titled`personnel'with a budget of$500 per year,which is the budget for a staff person to take the minutes of the meeting. This follows suit with all other boards ® and commissions. The Board would like Tim to attend the meeting each September to talk about CIP projects for the following year. 6. General Business 6.1 Librarian's Report—William Hollerich,Library Services Coordinator • Will reported that the summer reading program was extremely successful with 1058 participants. Children returned 1,487 records (5 hours of reading per each record);teens returned 754 coupons (4 hours of reading per coupon). Friends of the Library donated books for prizes. This program helps keep kids reading throughout the summer to combat `summer loss'. Even though there were 200 fewer participants registered compared to 2014, there were about 1300 more reading records turned it this year compared to last year. • The windmill unveiling was a great event. Refreshments were provided by Friends of the Library. • There was a brief discussion on the need for library building expansion or reconfiguration.Will felt there is adequate library space at this time. The Board recommends if there ever is a time for building expansion,it be added to the City's CIP.Tim Simon,Finance Director, clarified that • the only thing in the budget at this time for the library building is roof improvement but that it wasn't listed on the CIP. rII II EII Ell IT [NATURE