02-09-2016 ERMU MIN - Laserfiche WebLink

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6.1 Staff Updates Troy Adams thanked the Commission for the wonderful holiday lunch they provided for staff last month. He shared that the employees were very appreciative and thoroughly enjoyed the food. And as usual, Al Nadeau did an awesome job cooking everything. Theresa Slominski had indicated in her staff report that the Minnesota Deferred Compensation Plan and the Wenzel & Associates Plan that we currently utilize for employee 457b investments, also offer to have a Roth 457b investment included. Staff has been receptive to this and so we would like to expand the offering to include a Roth investment option. The commission had no objection to the offering and in Theresa moving forward with having the Roth option included. John Dietz commented on the security department's revenue being down nearly 50% from the prior year. Theresa Slominski shared that one of things that might be playing a factor is the way our new billing software reflects the annual billing of security system monitoring. With our previous software, the revenue would be recognized in its entirety the month it was billed, and with our new billing software it's being allocated for the entire year. Next year we should have a better monthly comparison as it will reflect the same type of billing and allocation process. Other possible contributing factors are a lower amount of break-ins and a general down market for security systems. John Dietz wanted to know if most of our revenue came from monitoring versus new system installations. Staff responded. After further discussion, the commission requested that staff put together a cost analysis of the revenue gained from just the monitoring versus installation, upgrades, and maintenance on complete security systems. Eric Volk shared that as part of their routine maintenance they pulled Well #3 and discovered that the motor was not running properly. Eric gave some estimates on the cost to repair or replace the motor. Through this process, staff is evaluating whether it would be in the best interest to convert from a submersible motor back to a vertical line shaft motor which was previously used at the well. Eric also gave a quick recap on the water crisis in Flint, Michigan. He informed the Commission that we test our water for lead, and if they receive any calls from concerned residents about the lead levels in our water, they can refer those calls to him. There was further discussion. 6.0 OTHER BUSINESS CAER (Community Aid Elk River) Food Shelf — John Dietz asked if there was anything ERMU could do to help CAER out. Troy Adams said that Tom Sagstetter, our Conservation and Key Accounts Manager, would be in contact with CAER to see if there were some opportunities for them to reduce their usage to save money. We'll also be looking at rebates that may be available to help them out. Troy noted that last year ERMU was able to provide a $12,000 rebate to CAER to help offset the cost of a new high efficiency freezer they installed. Page 6 Regular meeting of the Elk River Municipal Utilities Commission February 9, 2016