4.6. SR 04-04-2016 - Laserfiche WebLink

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COST SHARE AGREEMENT BETWEEN CITY OF ELK RIVER AND COUNTY OF SHERBURNE FOR ELECTION HARDWARE, SOFTWARE AND RELATED SERVICES This Agreement is entered into this day of , 2016 (the "Effective Date"), by and between the City of Elle River ("City"), 13065 Orono Parkway, Elle River, Minnesota 55330, and the County of Sherburne ("County"), 13880 Business Center Drive, Elle River, MN 55330, collectively referred to as the Parties. WHEREAS, pursuant to Minn. Stat. § 471.59, two or more governmental units, by agreement through action of their governing bodies, may jointly exercise powers common to the governmental units; and WHEREAS, under Minnesota law the Parties are empowered to purchase, use and maintain election hardware, software and related services. NOW, THEREFORE, in consideration of the premises and covenants contained herein and subject to the provisions of Minn. Stat. § 471.59, the Parties agree as follows: 1. Purpose. The purpose of this Agreement is to establish the obligations of the Parties with respect to the use, maintenance and cost sharing of election hardware, software and related services. The election hardware and software covered by this Agreement are shown on the attached Exhibit A and are referred to herein as the "Election Equipment". 2. Term. This Agreement shall be effective upon execution by both of the Parties and shall continue in effect until terminated as provided in Section 5. 3. Duties of the County. 3.1 Solicitation and Award of Contract. In conformance with the provisions of Minnesota law, the County has prepared a Request for Proposals (RFP) for an electronic voting system that meets the requirements of Minn. Stat. § 206.57, to be used by all local government units in Sherburne County, including the Parties. The final decision on the vendor to whom the contract shall be awarded will be made by the Sherburne County Board of Commissioners. The contract will be awarded to a vendor whose proposal meets all of the standards for voting systems required by Minnesota law. The contract will include vendor-supplied technical maintenance and regular maintenance and upgrades of the Election Equipment, wherever stored, for at least five years from the date of purchase, including assurances of sufficient parts, supplies and accessories, warranty service, and trade-in allowance for all electronic voting systems owned by the Parties. 3.2 Repairs and Maintenance. The County will arrange and pay for all necessary repairs, maintenance and upgrades to the Election Equipment between election seasons. 1