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Sherburne County <br />AUDITOR/TREASURER <br />DL4NE ARNOLD <br />13880 Business Center Drive <br />Elk River, MN 55330-4601 <br />763-241-2861 1-800-438-0576 Fax: 763-241-2869 <br />December 16, 2015 <br />Web: www.co.sherburne.mn.us <br />To: City and Township Clerks and Election Administrators <br />From: Diane-b�( <br />RE: County Board Approval for 2016 Election Equipment Replacement County wide. <br />Greetings everyone, I just want to let you all know of some exciting news, the Sherburne County <br />Commissioners approved on December 15, my recommendation to replace our current election <br />equipment County wide. As you know we went out for bids to replace the M100 ballot tabulator, the <br />results came back and were reviewed thoroughly. Dominion Voting Systems was selected and is a <br />self-contained voting unit with a built in ballot marking capability for ADA voting. <br />I have attached the Request for Board Action that was presented to the County Commissioners on <br />the 15th of December. This outlines the total overall costs associated with each vendor and the <br />recommendation that was made. <br />This will take place for the 2016 Primary and General Elections, the townships will still use the <br />M100's and Auto Marks for the 2016 March Township elections. <br />The Agreement with the Cities and Townships is currently being drafted by our County Attorney's <br />office and will be sent to each entity for approval by your city council or township supervisors. I'm <br />expecting this to be done after the first of the year. To give you an overview of what to expect the <br />estimated cost per machine for each precinct will be approximately $7,283.40 or $1,820.85 per <br />budget year for 4 years. The County's share will be 52.4% of the cost and the Cities and Townships <br />paying 47.6% share of the costs. The County will pay for the ongoing yearly maintenance on the <br />machines. There will also be an option of paying the costs up front if there are funds available. The <br />reason I wanted to let you know the approximate cost is for budgeting in 2016 for the 2017 <br />collection year. <br />More information will be forth coming as we progress through this process. <br />If you have additional questions, please feel free to give me a call. <br />Wishing you and yours Happy Holidays. <br />