2.2. ERMUSR 03-15-2016 - Laserfiche WebLink

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Report. Al Nadeau seconded the motion. Motion carried 3-0. 5.3 2015 Fourth Quarter Delinquent Items Theresa Slominski presented the delinquent items for the fourth quarter which included a delinquent amounts listing report. Theresa also presented a color-coded recap comparison with last year, identifying the various categories and miming totals. Theresa shared that when comparing the totals for 2014 and 2015, that we have a larger amount for 2015. The difference is in the amounts for Revenue Recapture,because the prior year amount is reduced by amounts collected and we are only showing amounts submitted for the current year, so the comparative numbers are skewed. We also had a large write-off this year from an individual company that closed and left us with a substantial bill of$42,219.73. Theresa noted that occasionally we have a business customer that leaves us with a balance of some magnitude that skews the average bad debt numbers. While this incident is unfortunate, it shouldn't reflect poorly on the steady, successful collection efforts from our staff and third party resources. Even with the large customer write-off, our totals, excluding Revenue Recapture and Assessments, are still below of the .18%to .37%national average at .15%. The Commission had a few questions. Staff responded. Al Nadeau made a motion to approve the Fourth Quarter Delinquent Amounts Listing. Daryl Thompson seconded the motion. Motion carried 3-0. 5.4 Commission Attendance Policy On January 19, 2016, the City Council passed a revised attendance policy for boards and commissions. ERMU's board of commissioners is subject to the terms of the policy. The policy established new attendance requirements as well as new reporting requirements for staff. Troy Adams presented the commission attendance policy. The new attendance requirement limits commissioner absences to three in a rolling twelve month time period. It also establishes a requirement to attend a minimum of two-thirds of a meeting, including regular and special, in a rolling twelve month period. John Dietz shared the purpose behind revising the policy and the changes in reporting absences. An appeal mechanism has also been included in the revised policy. 5.5 Use and Disposal of Utility Property Policy Troy Adams shared that we had a recent experience where we were looking to sell a very specific piece of electrical equipment we were no longer using. One of the requirements in the current Use and Disposal of Utility Property Policy requires us to publish any item for sale by the utility in the official newspaper. He explained that there are times when the Page 4 Regular meeting of the Elk River Municipal Utilities Commission February 9,2016 26