5.1. HRSR 12-03-2001 - Laserfiche WebLink

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• Staff followed up the mailing of the RFPs with phone calls to the various companies queried. A common theme with the larger firms, such as the 106 Group, appears to be staying within our proposed budget because of their overhead. Again,without the Phase 1 survey the city will not be getting the total product they require for the Downtown Redevelopment Plan. The HPC recommended against hiring the 106 Group. ➢ Carole Zellie—Ms. Zellie is proposing to do the context study and, to stay within the $12,000 budget, she would conduct a limited Phase 1 survey in the Downtown Redevelopment Study Area. By a limited Phase 1 survey,Ms. Zellie does not mean that it will provide limited information on a building. The Phase 1 survey proposed by Ms. Zellie will provide all the information that is required by the State Historic Preservation Office (SHPO). Rather, the number of buildings surveyed would have to be limited. The Downtown Study Area includes approximately 210 properties. The majority of the buildings in the study area do not need to be surveyed because they are not over 50 years old. The area where the Phase 1 survey is conducted can be further narrowed down,if necessary to stay within the budget, to just the most pressing locations (the Jackson Avenue/Main Street area and the area just north of the railroad tracks). Ms. Zellie specializes in the kind of work identified in the city's request-for- proposal. Staff checked her references and she comes highly recommended. In addition,Ms. Zellie's qualifications lend themselves to possibly aiding the city in the future on other related tasks, such as developing guidelines for new design and rehabilitation and identification of what role historic resources should play in developing land use plans. Staff is meeting with Ms. Zellie,prior to the HRA meeting on November 26, to review the city's needs and how she may be able to fulfill them within our budget. At the HRA meeting Staff will provide a clear picture of what the HRA can expect for their money. The HPC is recommending that the city hire Carole Zellie to do the historic context study of the city and a Phase 1 survey in the Downtown Redevelopment Study Area. Phase 2 Evaluation—SHPO will require a more in-depth Phase 2 evaluation of the buildings identified as potentially significant during Phase 1 before they can be razed. The RFP requested a budget and scope of work to conduct a Phase 2 evaluation on the buildings identified during the Phase 1 survey. None of the proposals received came back with this information. Staff will try to get a bid for this work from Ms. Zellie prior to the HRA's November 26 meeting, but it is likely that this work will be too expensive to do at this time and stay within the budget. For planning purposes, the Phase 1 survey will let the HRA know which buildings they don't have to worry about historically and the Phase 2 evaluation could be put off to a later date, prior to a redevelopment proposal being accepted. Staff's phone calls prompted two more parties interested in submitting proposals. They are • Robert C.Vogel&Associates and Scott McGinnis. We may receive proposals from these two consultants. However, the deadline to submit a proposal was November 15, 2001.