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<br />Request for Action <br /> <br /> <br />To <br />Mayor and City Council <br />Item Number <br />4.10 <br />Agenda Section <br />Consent <br />Meeting Date <br />December 21, 2015 <br />Prepared by <br />Tim Simon, Finance Director <br />Item Description <br />2015 Budget Amendments <br />Reviewed by <br />Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br />Approve, by motion, the budget amendments as stated in the proposed 2015 budget amendments <br />attachment. <br /> <br />Background/Discussion <br />Annually, budget amendments are presented to the City Council each December in accordance with the <br />city’s Financial Management Plan. The operating budget section of the Financial Management Plan <br />regarding budget amendments are reprinted below for your reference. <br /> <br /> The budget shall be adjusted as needed to recognize significant deviations from original budget expectations. The <br />council shall consider budget amendments each December. Budget amendments are intended to recognize changes <br />made by the council during the year, to reflect major revenue and expenditure deviations from budgeted amounts, <br />and to consider year-end budget requests. Budget amendments are not intended to create a budget that matches <br />budgeted revenues and expenditures to actual revenue and expenditures. <br /> <br /> Administrative budget amendments may be made throughout the year by department directors to adjust line item <br />budgets within their department as long as the total departmental budget does not change. These line item budget <br />changes exclude personal service and capital outlay categories. Administrative budget admendments must be <br />requested in writing and approved by the City Administrator and Finance Director. <br /> <br />During the course of the year, the City Council approves items which are not included in the adopted <br />budget. Also during the course of the year, a grant may be received or another revenue source identified <br />in which case both the revenues and expenditures are approved. Department directors make <br />administrative adjustments as allowed by the Financial Management Plan. All of these items are <br />incorporated into the year end budget amendments presented to the Council for approval. <br /> <br />Expenditure amendments are proposed for the following items. <br />1. 2016 budget items moved to 2015 as approved with the final budget on December 7, 2015. <br />2. Paver replaced downtown approved on January 5, 2015. <br />3. Significant repair to front-end loader in the Streets budget. <br /> <br /> <br /> <br />