2.A. SWCSR 11-05-2015 - Laserfiche WebLink

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Sherburne Wright Cable Commission Meeting Minutes from 08-06-15 Page 2 of 3 Commissioner Kern motioned to direct Attorney Vose to draft a Contract to use an Independent Contractor for announcing services on an as needed basis only, and to revisit this item if the annual costs exceed $1,000. Seconded by Commissioner Kern,unanimous ayes,motion carried. Bill Bruce also discussed the possibility of hiring a journalism student intern from the U of M Journalism School. The Employee Committee is working on a job description and will bring a finalized draft to the next Commission Meeting. Bruce also informed the Commission that Charter has agreed to allow Commission staff to contact their service department directly either by phone or email, discussed trailer usage during the summer and at Expo events, discussed the 2nd phase of the city HD Upgrade installs which has been lower in costs than expected,and reviewed equipment repairs and needed upgrades. Commissioner Kern motioned to approve the list of Summer 2015 Equipment Upgrades with the exception of the purchase of a truck. Seconded by Commissioner Boese,unanimous ayes,motion carried. Discussion was held on the need to purchase a vehicle to pull the movie and production trailers. Mark Davis has been using his personal van which is nearing the end of its lifespan. Bill Bruce discussed trailer weights and vehicle and equipment needs to pull these types of trailers. Commissioners discussed developing a usage policy and branding needs for a Commission owned vehicle. Commissioner Kern motioned to authorize staff to obtain three quotes for the purchase of a truck to be used to haul Commission trailers and equipment, and to authorize the Chair and Treasurer to finalize purchase documents once a suitable vehicle is found, along with the purchase of necessary accessories and branding. 6. Programming Report - Mark Davis presented the programming report. Davis discussed programming projects during the spring and summer months for member cities including expos, parades, festivals, coronations, and Music and Movie in the Park events. Davis also assisted Big Lake,Buffalo, and Delano with Cable Cast services as needed, assisted Monticello with televising their High School Graduation, and assisted Maple Lake with producing a video for their 125th Anniversary. Davis also discussed the status of the City Works videos. Davis informed the Commission that he has 11 events scheduled in the next 10 days, noting that production projects are very busy during this time of the year. 7. Commission Business a. Employee Committee Update — Gina Wolbeck provided an employee committee update. Committee Members met prior to the August 6th Commission Meeting and conducted a follow up employee review for Mark Davis. The Committee discussed the status of the items identified in the six-month development plan set at the February 5, 2015 committee meeting. The new Committee recommendations included: 1) no pay increase at this time due to the delay in the City Works Video Project, 2) requested weekly contact with the Commission Chair to discuss pending projects and schedules, 3) a continued employee review on November 5th prior to the SWCC Meeting, 4) established a deadline of September 1, 2015 for completion of the Budget City Works Video of September 1, 2015 with assistance from Bill Bruce, 5) established a completion date for the Sanitary Sewer City Works Video of November 1,2015 and required Mark to check in with Jake from the City of Elk River on a weekly basis to use as a resource for the completion of the Sanitary Sewer City Works Video, and 6) requested that Mark search for creative writing/script writing classes to further his skills in this area.