8.6. SR 12-07-2015 - Laserfiche WebLink

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Plans and Specifications Community Center Feasibility Plan -------------------------- Section 3: Overall Scope of Services Page 7 of 11 The final scope of services will be developed in collaboration with the selected Consultant. Components of the services, at a minimum, will include: Phase One: Inventory, Programming, Developing Design Concepts and Funding Strategies Phase One will involve an assessment and inventory of current facilities. It will also involve the development of alternative design concepts for the development of a new multipurpose/multi- generational Community Center facility. The size of the facility will need to be examined, as well as physical, economic and management constraints to be evaluated. Specific tasks should include: ■ Meet with the Project Steering Committee and develop an outline of critical issues, concerns, and objectives for the project. ■ Review existing data from user groups of the Elk River Ice Arena. ■ Develop an outline of potential programs, amenities, and other considerations that are desired for a new multipurpose Community Center. Prepare a needs assessment and program development report, including the results of a market analysis, outlining the possible programs, and facilities that should be considered for the Community Center. ■ Develop an assessment of local and regional banquet rental facility space and provide opinion as to whether or not banquet facility space should be considered as part of the Community Center. ■ Develop an inventory and programming analysis report and translate the amount of space and square footage needed and any special amenities needed to be part of the Community Center. Provide a review of three alternate sites to verify or oppose recommended preferred site; conduct a field review of the preferred site near the Elk River High School and identify building location for the Community Center. Prepare a memo summarizing existing conditions of alternative sites, physical and regulator opportunities, and constraints on development. ■ Develop a capital investment funding strategy/plan. Identify types of partners and their ability to obtain funds based on the type of institution. ■ Prepare and estimate of likely operating costs and revenues. Identify significant differences in cost between alternative concepts. Prepare an analysis of the relative strengths and weaknesses for each alternative. ■ Present findings to the Steering Committee, City staff, and at least one City Council meeting. Using comments obtained from presentations, summarize findings, and identify conclusions. Meet with the Parks and Recreation staff and establish the approach for Phase Two. Phase Two: Recommendations and Final Report Phase Two will involve the preparation of a plan that describes the preferred size, location, and type of facility that is proposed. The work will include an analysis of the development strategy and financial considerations. A project feasibility assessment, including operational impacts and considerations will be included in this phase. Specific tasks should include: ■ Develop site plans, facility outlines, and other descriptive test and illustrations that describe the preferred concept for the Community Center. ■ Provide an estimate of anticipated construction costs and total project cost for the project. ■ Describe the management and programming structure of the new center. Describe the recommended site location anticipate operating costs, program costs, and potential revenue. November 14, 2015