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City of <br />Elk az <br />— <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />8.5 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />General Business <br />December 7, 2015 <br />Steve Benoit, Recreation Manager <br />Item Description <br />Reviewed by <br />Orono Park Skate Park Design Services <br />Michael Hecker, Parks and Recreation Director <br />Reviewed by <br />Cal Portner, City Administrator <br />Action Requested <br />Adopt, by motion, the Agreement for Professional Services to hire Spohn Ranch Skateparks to design the <br />Orono Park Skate Park. <br />Background/Discussion <br />A Request for Proposal (RFP) was drafted and advertised for professional design services. Seven <br />proposals were received. <br />■ $13,210 Wally Hollyday <br />■ $18,000 Evergreen <br />■ $23,500 Spohn Ranch <br />■ $25,000 Misiano <br />■ $31,798 Stantec <br />■ $31,829 WSB <br />■ $49,850 Grindline <br />Following an internal review, Spohn Ranch received the strongest support for the project due their firm's <br />strength in the following areas: <br />■ Community engagement <br />■ Consultant fee <br />■ Company history with skate park design work <br />■ Understanding of project scope <br />Staff did not have a good comfort level with the lowest bidder's proposed team and experience. Per state <br />law, the city may choose the lowest responsible bidder for professional services contracts, not necessarily <br />the lowest bid. Following approval, design work will begin before year end. <br />Financial Impact <br />This will be funded from the Park Improvement Fund in which $35,000 has been budgeted. <br />Attachments <br />■ Request for Proposals Orono Park Skate Park <br />■ Agreement of Professional Services <br />■ Spohn Ranch Proposal <br />P a w E A E U a r <br />NaA f RE] <br />