4.4. SR 12-07-2015 - Laserfiche WebLink

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BYLAWS Elk River Fire Department Relief Association §69.051 subd. 2, and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of trust and the faithful performance of the duties of the office. Such bond shall be paid for from the Special Fund of the Association. (5) Jointly with the Secretary, the Treasurer shall prepare and file all reports and statements as required by law. 3.4.1 The Treasurer shall receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the Association, and payable from the Special Fund of the Association. 3.5 It shall be the duty of the elected Trustees to assist the members of the Board of Trustees with their duties. 3.6* There may be an Aid Committee composed of the Vice President and two other members of the Association, who may or may not be members of the Board of Trustees, appointed by the Board of Trustees. The Vice President shall be the chair of this committee. The duty of the committee shall be to make provisions for the assistance to be rendered to each sick or disabled member, and to the survivors of any deceased member in accordance with the provisions of these Bylaws. 1. The Aid Committee shall establish the guidelines by which assistance shall be given and keep a copy of such guidelines filed with the Secretary. Any changes to this guideline must be approved by the membership at the Annual Meeting. 2. The Aid Committee members, other than the Chair, shall serve two year terms. They shall be elected from their members at the annual meeting during even years. 3. Other duties of the Aid Committee members shall be to inform members how to obtain AID. 4. Funding shall come from the General Fund. ARTICLE IV MEETINGS OF THE ASSOCIATION 4.1* Membership Meetings The annual meeting of the Association, for the election of officers and trustees for the upcoming calendar year, and other business, shall be held on the last Thursday of March of each year. 4.2 Special meetings of the Association may be called by the President, or by 2 members of the Board of Trustees, and shall also be called upon written request of 6 or more active members of the Association. Members shall be notified by the Secretary of such special meetings, and the object of the meeting shall be contained in such notice and no other business shall be conducted. Special meetings must be held within 30 days of the request. 4.3* Notice of the Association meetings and elections shall be given to all members entitled to vote at the meeting or election. Such notice shall be by electronic communication and state the time, place, and in case of a special meeting, the purpose, and be posted at each fire station not less than 5 nor more than 30 days before the meeting, excluding the date of the meeting. 4.4 Meeting quorum. (1) A quorum for meetings of members is forty (40%) percent of the active members of the Association. (2) Subject to 4.4.3, a quorum is necessary for the transaction of business at a meeting. (3) When a quorum has been present at a meeting and members have withdrawn from the meeting so that less than a quorum remains, the members still present may continue to transact business until adjournment. (4) When a quorum is not present, any meeting may be adjourned from time to time for that reason. 4.5 All reports and resolutions shall be submitted in writing, and no report shall be accepted unless it is the report of the majority of a committee, provided however, that the minority shall be permitted to present its view in writing. 4.6* All meetings shall be conducted according to Robert's Rules of Order, as revised. 4.7 Order of business. At the annual and any other Association meetings the order of business shall be as follows: 1. Call to order 2. Roll call 3. Reading of minutes of previous board meeting 4. Reading of Reports 5. Reports of Officers 6. Reports of Special Committees * Refer to Policies of the Board Page 5