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City of <br />Elk — <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />10.1 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Worksession <br />October 5, 2015 <br />Tim Simon, Finance Director <br />Item Description <br />Reviewed by <br />2016-2020 Capital Improvement Plan <br />Cal Portner, City Administrator <br />Reviewed by <br />Action Requested <br />Continue review of 2016-2020 Capital Improvement Plan. <br />Background/Discussion <br />On August 10, 2015, we reviewed the 2016-2020 equipment purchase requests with the Fleet Committee. <br />City Engineer, Justin Femrite, will present the infrastructure improvement funds and Information <br />Technology Manager, Bob Pearson, will present the technology replacements for the next five years. <br />Pavement Management Fund <br />The fund was created in 2013 to provide long-term funding for our Pavement Management Program. <br />The primary revenue source is the franchise fee along with Municipal State Aid for designated projects. <br />An additional revenue is the 3 -year repayment from the City of Ramsey for the 2015 Jarvis Street project. <br />Municipal State Aid (MSA) <br />The city engineer will review future MSA allocations and estimates and the impact on the Pavement <br />Management Fund. MSA will fund a portion of the street projects in 2017 and 2019. MSA funds were <br />advanced in 2015 and will be repaid from our next year's allocation. The maintenance (sealcoat/overlays) <br />portion of MSA goes into the Pavement Management Fund to offset the cost of the sealcoating/smaller <br />overlay preventative maintenance. <br />Trunk Utilities Fund <br />The city maintains a Trunk Utilities Fund made up of special assessment revenue from water and sewer <br />improvement projects. They are to be used on certain trunk water and sewer expansion and <br />improvement projects. The funds may be used only for trunk connections and improvements in the area <br />for which the assessments were collected unless there is no further need in the existing area; then they <br />may be used in another area. These funds would be used in lieu of a bond issue on future expansion of <br />the systems and waiting for future revenues to repay the bonds. <br />2016 project <br />Zone Estimated Cost Project Description <br />Eastern $300,000 Well #9 Filter project to provided added capacity. <br />P a w E A E U a r <br />NaA f RE] <br />