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City Council Minutes Page 6 <br /> August 17,2015 <br /> ----------------------------- <br /> Council reconvened at 6:30 p.m. <br /> S. Open Forum <br /> Residents came late to the meeting and requested the Acting Mayor allow them to <br /> speak under Open Forum. <br /> Elizabeth Lies and Angie Gerou presented information regarding their proposal of <br /> the Elk River Ambassador and Royalty Program and distributed handouts to the <br /> council. They asked for financial support from the city to create this ambassadorship. <br /> Acting Mayor Burandt thanked Ms. Lies and Ms. Gerou for the information and <br /> indicated this item will be placed on a future work sess £Q discussion. <br /> 9.1 Policy Discussion: Maintenance of Common Areas in Developments <br /> Mr. Carlton presented the staff report. He outlined in a PowerPoint presentation the <br /> increase in complaints regarding common lots and their features which require costs <br /> associated with landscape maintenance and utilities. The common lots include <br /> development entrance signs in an easement on a buildable lot,landscaping within <br /> city right-of-way, or on a private lot without a maintenance agreement. He showed <br /> examples in the city and requested discussiu the follow* possible options: <br /> ■ Leave the common area as-is until they become a public nuisance and assess <br /> costs associated as such to the property owner. <br /> ■ Maintain the common areas and assess the cost associated as such to the <br /> property owner. <br /> ■ Maintain the common areas and assess the cost as such to the entire <br /> development or subdivision. <br /> ■ Maintain the common areas and do not assess any costs of such maintenance. <br /> Mr. Carlton stated the importance of drafting a policy to craft language ensuring <br /> development and planned unit development (PUD) agreements cover who is <br /> responsible for future maintenance and upkeep of common areas. He also suggested <br /> an ordinance to identify when the city may assume maintenance and where the <br /> billing would go. <br /> Councilmember Burandt indicated her concerns with the neighborhoods that include <br /> boulevards or medians requiring maintenance and the financial impact to both <br /> homeowners or the city to maintain them. She indicated the need to create city-wide <br /> consistency with whatever is decided. <br /> Councilmember Westgaard agreed with Councilmember Burandt and expressed his <br /> concern with the costs associated with not only the boulevards but the larger <br /> monument signs and improvements like the clock tower that create a more costly <br /> issue. <br /> PV0WIREO AY <br /> NAWRE <br />