6.13. SR 08-16-2004 - Laserfiche WebLink

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City of Elk River/Sherburne County Meeting July 27, 2004 Page 2 likely be build narrower than the 44 feet. Terry estimated 32-36 feet wide. There was some discussion about whether or not the 100-foot right-of-way that the County has identified to be acquired could be narrowed, if the City were to take back the roadway and construct a narrower urban section. Terry discussed the potential financing of a mm-back project. He indicated that the Federal grant could be used for pavement which currendy is paid for by the County 100 percent, and also could be used for concrete curb and gutter which is the responsibility of the City 100 percent. He indicated that it was the consensus of Terry, Dave, and Rhonda when they met that the fairest way to distribute the Federal grant would be to have it cover a pordon of all fundable items from curb line to curb line, with any remaining costs apportioned to the City and County based on the County cost participation policy. Terry indicated at this point, he did not have a detailed cost estimate showing what the finandal responsibility for each entity would be in this scenario. Terry suggested that this would be the next appropriate course of action to prepare such an estimate, have Dave and Terry route it through the City and County Administrators, and to the City Council and County Board for consideration of proceeding with a mm-back agreement. If things proceeded from this point, Terry suggested that the County Attorney should prepare the actual turn-back agreement with the City being in a reviewing role. Terry indicated that the requirements of the Federal grant would require that all right-of-way be under the City and/or the County's jurisdiction by April 15, 2006. Although that is 20 months away, it can generally take well over a year to acquire the necessary right-of-way. Therefore, he indicated that he lek it was imperative that work on a mm-back agreement happen quickly and a conclusion be reached relatively soon. Dave Schwarting discussed briefly the potential benefit the City would acquire by being able to take back County Road 40 and put it immediately onto the Municipal State Aid System, above and beyond their allotted mileage. Terry indicated that he had provided that information with an estimate of the financial gain in the memo to the City Council in June 2004. It was the consensus of all attendees that County Road 40 should be turned back to the City and become part of the City's Municipal State Aid System. Follow-up actions to be accomplished as soon as possible are that Terry will prepare a detailed construction cost estimate and a funding scenario, allocating the Federal dollars to all eligible items from curb- to-curb and then assessing the remaining cost to the City and/or County based on the County's cost participation policy. Terry will provide this information to Dave Schwarting for review and discussion as soon as it is available, likely within the next two weeks. From there, it will be presented to the two administrators and onto the elected offidals for their consideration and discussion. There was brief discussion that if the road is turned back, there will be a financial commitment from both the City and the County. The County indicated they are currently in the budget cycle in discussing future bonding for road improvements, so timing would be good for this discussion. It was briefly discussed that how the payments would be made would be an issue to be worked out later. The options would be to bill the County for their portion after construction, or similar to a Municipal State Aid project request 90 percent of the County's participation once a bid is received. With those two extremes, there seemed to be plenty of room to negotiate a payment schedule. S:MVIINUTES\2004\Council Minutes\07-27-04 cc & County.doc