5.5. SR 08-09-2004 - Laserfiche WebLink

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/tugust 9, 2004 Page 5 of 6 Budget Memo Legal-The department needs to consider a legal secretary intern type of position. We also need to see how the new law clerk intern is helping to address the department work load. Building InOec/or-It will be recommended that we add this position, if needed. If this position is needed, then it means the 2005 revenues will exceed the budgeted amount and we can add this position by way of a budget amendment. Engineering Intern-TbSs position is not on the attached list. We may fred that an intern for inspections saves the city money in its Pavement Management Program (PMP). This will be considered later when the Council looks at the 2005 PMP. It should be noted that with the solid 2004 financial position that the city is in, that some 2005 positions could be added at anytime. Capital Outlay Capital outlay is not the main topic for this worksession but a general update is appropriate. The city has been following the 10-year Capital Improvement Program (CIP) that was adopted by the City Council in late 2002 for the years 2003-2012. (See attached 2003-2007 summary.) There is obviously some flexibility in implementing a long-term budgeting plan. For example, the Ice Arena Barn floor, the digester cover, and the fzre truck planned for 2005 are actually taking place in 2004. One change to note in the capital outlay category is that the Street Department has recently substantially increased its annual request for equipment and vehicles. With the total capital outlay items that are being proposed, it is likely that the city will be using equipment reserves for the fncst payment on the fire truck with the balance to be financed over time by way of equipment certificates. The big 2005 capital requests include a street sweeper ($165,000), a street dump truck ($151,000), and five police vehicles ($145,000). It should be noted that a requested compost turner for $106,500 can be financed with landfill waste abatement monies; therefore we will not have to use tax monies or equipment reserves for this expenditure. Also there is about $30,000 worth of capital outlay items in the general fund budget and this has not happened for a few years. (Another item to note is that if some employees are added to the budget, then we will also have to add some vehicles for these employees, such as the building inspector and the fire prevention specialist. Vehicles for these employees can be taken out of the 2004 year end fund balance or out of equipment reserves.) Excluding the general fund items, the fire truck, and the compost turner, there is still about $506,000 worth of capital outlay items for equipment and vehicles being requested. These items will have to be funded with equipment reserves or equipment certificates. In 2004 the equipment certificate budget was $331,000. Revenues in 2004 could be used to purchase a few items "in advance" and therefore have these items taken out of the proposed 2005 budget. Of other 2005 capital improvements listed in the CIP, the only item that is expected to impact the city tax levy is the Pavement Management Program. S:\Council~Pat\Budget\2005\080904wrksn.doc