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12. <br /> <br />13. <br /> <br />14. <br /> <br />15. <br /> <br />16. <br /> <br />17. <br /> <br />18. <br /> <br />orientation of newly appointed commission members shall take place during the <br />month of March or April. <br /> <br />Council Liaison. Every six months the Mayor shall appoint one Council Member as <br />an ex-officio member without voting rights to each of the following commissions: <br />Planning Commission, Parks and Recreation Commission, Heritage Preservation <br />Commission, and the Library Board. The Council Member shall serve as liaison <br />between the Council and the commission. <br /> <br />Scheduled Meetings. The commissions shall meet as stated in their respective By- <br />laws and governing ordinance, and meet as necessary to fulfill the objectives of the <br />commission. Meetings shall be governed and operated pursuant to the By-laws of <br />the Commission and Robert's Rules of Order, Newly Revised Ninth Edition. <br />Meetings are subject to the Open Meeting Law. Dates, time, and place of meetings <br />shall be published in the City Newsletter, and posted on the City's Principal Bulletin <br />Board located in the entryway of City Hall. Notice shall be published in the City's <br />Official Newspaper if stated in the govermng ordinance. The Open Meeting Law <br />applies to "any committee, subcommittee, department, board or commission" of the <br />City. <br /> <br />Special Meetings. Meetings of commissions held for a specific purpose outside of <br />their regularly scheduled meetings must have a special meeting notice posted on the <br />City's Principal Bulletin Board in the entryway of City Hall 72 hours in advance of <br />such special meeting, in accordance with state law. Special meetings may be called in <br />accordance with the By-laws established by each Commission. <br /> <br />Attendance. Commission members are asked to regularly attend all meetings. A <br />standard commission attendance form shall be used by all commissions for the <br />commission secretary to record attendance. The Chair or their designee shall <br />forward the attendance record to the City Council at the end of June and December <br />for the Council's review of the attendance of members of city commissions. <br />Excessive absenteeism, excluding illness or necessary travel, is cause for removal of a <br />commission member. Three unexcused absences will be considered as a resignation <br />from the commission. Commission members should notify the staff liaison or Chair <br />of planned absences prior to the meeting missed. <br /> <br />Acting as a private citizen. A commission member testifying before the Council as a <br />private citizen should clearly note before testimony that he/she is not representing the <br />advisory commission on which they serve. <br /> <br />Compensation and Expenditures. Commission members shall serve without pay <br />with the exception of members of the EDA and Utility Commission; state statute <br />allows compensation. Members of some commissions may be reimbursed for actual <br />expenses incurred while performing duties as a commission member as stated in the <br />governing ordinance. <br /> <br />Minutes. Staff will be provided by the City to take minutes for the advisory <br />commissions. All such minutes are matters of public record and shall be kept at City <br /> <br />4 <br /> <br /> <br />