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City <br /> <br />MEMORANDUM <br /> <br />*Item 3.4.* <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />SUBJECT: <br /> <br />Mayor and Council <br /> <br />Lori Johnson, Finance Director <br /> <br />July 19, 2004 <br /> <br />Pay Estimates <br /> <br />Attached are pay estimates for the Public Safety and City Hall building projects, ice arena floor <br />improvements, and several public improvement projects. The building project pay estimates <br />have been reviewed and approved by Kraus-Anderson and Tushie Montgomery. Scott Ward <br />of Stevens Engineers has reviewed and approved the ice arena pay estimates and the <br />hnprovement project pay estimates have been reviewed and approved by the city engineer. <br /> <br />Please review the detail spreadsheets prepared by Kraus Anderson that are attached to the <br />building project pay estimates for information on the amount of retainage being held on each <br />contract. Staff's intent is that retainage will be held on each contract until all of the contract <br />work has been completed and accepted by the city. There are several contractors requesting <br />final payment with pay esthnate number 22. Also, Kraus-Anderson is requesting final <br />payment of general field conditions for both projects which leaves only a small amount still <br />due to Kraus-Anderson for construction management. The building department has <br />informed me that neither of the buildings has received a final certificate of occupancy as both <br />buildings still have corrections that need to be addressed. There are other items outstanding <br />including HVAC, sprinkler, and electrical system.issues to mention a few. To address these <br />outstanding issues, staff would like to withhold payments to any contractor or consultant that <br />has not full3, completed the contract. The Council approval of payments would be contingent <br />upon staff authorization to release after all work has been completed. <br /> <br />Finally, also included separately below is a payment to Reliance Electric for work completed <br />that was not included in the project contract. This payment is for a combination of several <br />small items and rewiring in the Council Chambers that needed to be completed immediately in <br />order to allow the building to be completed and ready for occupancy on the scheduled move <br />date. The only way to accomplish the work in a timely manner was to by pass the normal <br />change order process and approve the work orders directly. <br /> <br /> <br />