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14. <br /> <br />15. <br /> <br />16. <br /> <br />17. <br /> <br />18. <br /> <br />19. <br /> <br />the commission's current By-laws or Rules of Procedure, a membership roster, <br />minutes of meetings from the last three months, this Appointment Policy, and any <br />other information necessary, to the orientation of new members. A formal <br />orientation of newly appointed commission members shall take place during the <br />month of April. <br /> <br />Council Liaison. The Mayor shall annually appoint one Council Member as an ex- <br />officio member without voting rights to each advisory, commission who shall serve <br />as liaison between the Council and the commission. <br /> <br />Scheduled Meetings. The commissions shall meet as stated in their respective By- <br />laws and governing ordinance, and meet as necessary, to fulfill the objectives of the <br />commission. Meetings shall be governed and operated pursuant to the By-laws of <br />the Commission and Robert's Rules of Order, Newly Revised Ninth Edition. <br />Meetings are subject to the Open Meeting Laxv. Dates, time, and place of meetings <br />shall be published in the City. Newsletter, and posted on the City's Principal Bulletin <br />Board located in the entryway of City. Hall. Notice shall be published in the City's <br />Official Newspaper if stated in the governing ordinance. The Open Meeting Law <br />applies to "any committee, subcommittee, department, board or commission" of the <br />City. <br /> <br />Special Meetings. Meetings of commissions held for a specific purpose outside of <br />their regularly scheduled meetings must have a special meeting notice posted on the <br />City's Principal Bulletin Board in the entryway of City Hall 72 hours in advance of <br />such special meeting, in accordance with state law. Special meetings may be called in <br />accordance with the By-laws established by each Commission. <br /> <br />Attendance. Commission members are asked to regularly attend all meetings. A <br />standard commission attendance form shall be used by all commissions for the <br />commission secretary to record attendance. The Chair or their designee shall <br />forward the attendance record to the City Council each quarter ending March, June, <br />September, and December. The Council shall conduct a quarterly review of the <br />attendance of members of city commissions. Excessive absenteeism, excluding <br />illness or necessary travel, is cause for removal of a commission member. Three <br />unexcused absences will be considered as a resignation from the commission. <br />Commission members should notify, the staff liaison or Chair of planned absences <br />prior to the meeting missed. <br /> <br />Acting as a private citizen. A commission member testifying before the Council as a <br />private citizen should clearly note before testimony that he/she is not representing the <br />advisory commission on which they serve. <br /> <br />Compensation and Expenditures. Commission members shall serve without pay. <br /> <br />20. <br /> <br />Members of some commissions may be reimbursed for actual expenses incurred <br />while performing duties as a commission member as stated in the governing <br />ordinance. <br /> <br />Minutes. Staff will be provided by the City to take minutes for the advisory <br />commissions. All such minutes are matters of public record and shall be kept at City <br /> <br /> <br />