5.2. SR 06-14-2004 - Laserfiche WebLink

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City Council Minutes April 12, 2004 Page 8 Mr. K2aers stated daat he could finalize that piece of the puzzle but that he didn't see any immediate urgency. He stated that from this General Government area, there would be no more than two additional staff reporting to him, and maybe it's one. Councilrnember Tveite agrees that the next important consohdation area is the Community Development area, and then the Administration/Finance area. Councilmember Dietz stated that council has talked about city vision and reorganization, but the mare point of dais exercise and the way that it started was the relationship between the city administrator and the department heads, how they communicate and what needs to be done, and he doesn't want the council to lose focus that that was the point of this whole rrUssion. He stated that he had heard from several staff members regarding the memo in the packet. His response to people is that th/s is just the admimstrator's opinion and, in his view, the council wouldn't do anything until council has done the three sessions with the consultant Bfimeyer. He also stated that council would be receiving input from all the department heads. Mr. Kdaers stated that he compiled the information as he was asked to do and gave the council Ids professional opinion, not the opinion from all 16-department heads. Mr. Klaers stated that dais was his assignment. Yes, it wil/cost money to go through organizational changes and to add upper level positions. He feels in the hiring of a Community Development Director that if the city promotes internally, you would have to replace that person. The Pubhc Works Director and the Engineering Department will be expensive and we w/il have to decide when it is the right time and whether we can afford it. Mr. Klaers stated that with the assignment to eliminate the number of direct reports by half, it was going to impact people. Councilmember Diet. z stated daat his idea with the exception of the Park & Recreation Director position was that all candidates could be internal for these department head positions. Mr. Kdaers stated that that is what he is suggesting with Community Development, and that some of the other positions could also come from with.in. Councilmember Motion stated daat we need the Assistant Administrator position in the organizational chart as well (for the General Government area). He feels that dais position should be considered even before the Public Works position. Councilmember Diet. z asked if the City Administrator, in regards to the Community ' Development position, is saying d~at anyone in that area would be ehgible to apply. Mr. I~daers stated that tl~s is a council decision but that he could ~Ve his recommendation regarding whom to promote if dais is what the council desires. Councilmember Kuester feels that it should be open to internal and external candidates and to follow the same process that we would follow for external candidates. Mayor I~,2inzing stated that the council may be aware of issues from those applying and the council didn't want to put the Adrnm/strator in an awkward position. Councilmember Tveite asked about the city prosecuting attorney and when he was hired it was to have lawn with d~e police department, why is dais not the situation. Counc/lmember Mot-m stated that could be a problem with protocol; there should be separation of duty. He stated that he likes this overa]1 proposal; that it is pretty close and that we just need to complete the Administration/Finance area.