06-16-2015 ERMU MIN - Laserfiche WebLink

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4.0 OLD BUSINESS 4.1 Vision Committee—100th Anniversary Planning Update Tom Sagstetter gave an update on the 100th anniversary plans and touched on the points in his memo.We are still working with local businesses to sponsor different portions of this community celebration.Waste Management has committed to help with a$2,500 donation. They will also have a Compressed Natural Gas(CNG)fueled truck on display as part of their efforts.The vision committee has selected Center Cut Meats as the main food provider. In addition,popcorn,slushier and cotton candy are being considered for additional snacking items. Tom went over the marketing plan to promote the event,which included bill inserts,ads in The Current,The Connector,Resource Update,the City of Elk River Parks and Recreation Catalog and Cable Access Channel. The Commission inquired as to how we would be handling the employees working and/or attending the event.Troy Adams explained that it would be paid time for the employees,as they would be working/hosting the event for our customers. We are encouraging all of our employees to be at the event. 4.2 ERMU Field Services Facilities Study Eric Volk presented the four proposals we received from various architects for a needs study/facility design. Staff has selected Kodet Architectural Group as the firm to complete the space needs analysis for the field services facilities and is seeking commission approval to move forward with them. Outside of being the firm with the lowest price,Kodet Architectural received high praise from the references we contacted. Another part of the study will be considering the steps we'll need to take to secure our property, with consideration to the neighboring residential properties to the east of us.Residents who could potentially be affected,Dan and Sue Seeger,Curtis and Ashle Horton and Chad Briggs were present at the commission meeting.Troy Adams explained that even though it may be premature,we invited those residents to be part of the conversation in helping find a solution to the driveway situation. There was further discussion. John Dietz reached out to the residents that were in attendance to see if they had any questions. There weren't any questions,but Sue Seeger expressed that they would appreciate being kept in the loop and they're hoping for a permanent resolution to separating the properties. Troy Adams encouraged the residents to contact him if they had any questions or concerns,or to speak with any of the managers at the plant if something immediate came up. Al Nadeau made a motion to accept the bid from Kodet Architectural Group to complete the field services facilities study for$15,500.Daryl Thompson seconded the motion. Motion carried 3-0. Page 3 Special meeting of the Elk River Municipal Utilities Commission June 16,2015