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�j <br /> Elk = - Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 10.3 <br /> Agenda Section Meeting Date Prepared by <br /> Work Session June 1, 2015 T.John Cunningham, Fire Chief <br /> Item Description Reviewed by <br /> Fire Department's Administrative Assistant Cal Portner, City Administrator <br /> Position Reviewed by <br /> Action Requested <br /> Consider changing the Fire Department's Administrative Assistant's position from regular part-time to <br /> full-time. <br /> Background/Discussion <br /> In 2007, a part-time office assistant's position was created to assist the fire and building maintenance <br /> departments. Hours were gradually added based on workload and the position is currently budgeted for <br /> 27.5 hours/week, all of which are allocated to the Fire Department. Additional hours were added in <br /> 2011, but reduced after the employee left for a similar full-time job. <br /> The position is currently vacant after the employee took another full-time job in the city. This vacancy <br /> has allowed staff to review the position, specifically the workload. This evaluation was identified in the <br /> department's 2013-2017 Strategic Plan (Goal 1A-3). <br /> This position provides the only direct administrative/clerical support to the department's administration, <br /> including the chief and deputy chief. Most of the position's time, however, is dedicated to clerical duties, <br /> including data entry of incidents, payroll, and training data as well as supporting the city safety program. <br /> The chief and deputy chief have been heavily involved in data-entry to meet required state reporting <br /> deadlines,which distracts from other higher-priority duties, specifically policy development and <br /> emergency preparedness planning. The additional hours would allow this position to take on more <br /> administrative/clerical duties, making more effective use of the department's command staff time. <br /> Staff is recommending changing this position to a regular full-time due to the increased workload. <br /> Financial Impact <br /> Due to vacancies already experienced this year in the department, there are adequate funds to cover the <br /> change from part-time to full-time. If approved, the change will be made in the 2016 budget,which <br /> would be an increase to the projected 2016 biennial budget. <br /> Attachments <br /> ■ N/A <br /> P0WIeIa 0 <br /> Template Updated 4/14 INAWREJ <br />