04-14-2015 ERMU MIN - Laserfiche WebLink

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Theresa Slominski presented the year-end reserve balances. The balances above target levels for the Electric Utility fund could be set aside to pay off debt,pay electric service territory transfer costs, or to help buy into our purchase power contract. The balances above target level for the Water Utility fund could be designated for futures capital infrastructure costs. John Dietz wanted to know how much cash we were going to have to come up with for the first part of the territory acquisition this fall, and if that money would come out of the reserves. Staff responded. 5.3 2015 Vehicle Purchases Approved in the 2015 budget were a F250 pickup truck and a Ford Explorer SUV. For 2015, Midway Ford was awarded the State Bid for Ford. Wade Lovelette presented the quote from Midway Ford for the 2016 Ford Explorer and distributed the quote he had just received for the F250 pickup. If the commission would like to keep the purchases of the vehicles local, staff will request a quote from the local Ford dealer. Staff recommended approving the purchase of the two vehicles from either Midway Ford with the State Contract pricing, or the local dealer, Cornerstone Auto Group, if their quote comes in within$500.00 per vehicle of the state pricing. There was further discussion. Al Nadeau made a motion to approve the vehicle purchases from Cornerstone Auto Group if their pricing is within $500.00 per vehicle of the state pricing and if not, purchase the vehicles from Midway Ford with the state pricing. Daryl Thompson seconded the motion. Motion carried 3-0. 5.4 Utilities Performance Incentive Compensation Distribution The Commission adopted a Performance Metrics program in December 2012, for implementation January 1, 2013. The performance metrics were monitored and provided as updates to the employees and commission on a quarterly basis throughout the year. This allowed for corrective action to be taken in order to meet the targets for the program. The program worked exactly as intended as we witnessed employee motivation and efforts aligned to improve company performance for deficient criteria. Troy Adams presented the scorecard showing that employees had successfully achieved all of the company performance metrics, except for one; the CAIDI metric. Per the policy, qualifying employees would be eligible for a 95% distribution. Al Nadeau made a motion to award the 1.9% incentive compensation distribution to qualifying employees per the policy. Daryl Thompson seconded the motion. Motion carried 3-0. 5.5 Tom Bovitz Memorial Scholarship Award Page 3 Regular meeting of the Elk River Municipal Utilities Commission April 14,2015