8.1. SR 04-06-2015 - Laserfiche WebLink

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City of River Request for Action To Item Number Mayor and City Council 4.11 Agenda Section Meeting Date Prepared by Consent December 15, 2014 T. John Cunningham, Fire Chief Item Description Reviewed by Accept Bid for Ladder Truck Refurbishment Cal Portner, City Administrator Reviewed by Action Requested Approve, by motion, the bid from Custom Fire Apparatus, Inc. in the amount of $229,392 for the refurbishment of Ladder 1, with a contingency of $5,500. Background /Discussion Included in the 2014 Equipment Replacement Fund in the amount of $235,000 is the refurbishment of the Fire Department's ladder truck. The truck was originally built in 1990 and is still in great working condition. A replacement truck would cost in excess of $1 million. A committee consisting of Elk River firefighters and officers has worked over the past year to develop a Est of specifications, which included a comprehensive service of the vehicle, pump and ladder as well as upgrades to the vehicle's lighting, heating system and pump panel. Two (2) sealed bids were received and opened on December 8, 2014: • Custom Fire Apparatus, Inc. - $229,392 • Red Power Diesel Service, Inc. - $253,361 Staff reviewed both proposals to ensure adherence to the published invitation to bid and specifications document and recommends the bid from Custom Fire Apparatus, Inc. in the amount of $229,392. Staff is also requesting a contingency of $5,500 be held to cover any unforeseen costs that might arise that was not provided for in the invitation to bid. The bidder has provided a 10% bid bond. The department anticipates an additional 10 useful years of the ladder truck due to this refurbishment and continued regular maintenance. Financial Impact $235,000 has been budgeted in the 2014 Equipment Replacement Fund. Attachments ■ NA P0WIAI1 0 Template Updated 4/14 IN"Af UR