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Types of Purchases Prohibited <br />Use of a city credit card is prohibited for the following purchases: <br />1. Personal purchases of any kind. <br />2. Alcoholic beverages of any kind. <br />3. Employee meal purchases (ie, while attending conferences /workshops) <br />4. Uniform purchases. <br />If a city employee makes a purchase by credit card that is inconsistent with this policy and /or is not <br />approved by the Council, the employee is personally liable for the amount of the purchase. <br />Procedures and Documentation <br />Finance will receive the monthly bill and the cardholder will receive a copy of the monthly statement <br />of their charges. The cardholder will code and attach invoices and receipts for all charges on the <br />statement and submit all of the documentation to the department director or designee by the due <br />date. Payment will be made if the billing matches all completed credit card statements and receipts. <br />Violations <br />Failure to comply with any portion of this policy may result in disciplinary action (up to and <br />including termination), cancellation of the credit card, and legal and financial consequences. <br />Public Purchase Expenditures <br />Pursuant to the statutes and laws of the State of Minnesota which regulate the expenditure of public <br />funds for public purposes, the Elk River City Council believes it is necessary and appropriate to <br />provide assistance and guidance to the officials, employees, and representatives of Elk River to aid in <br />the determination of when public funds may be spent for a public purpose. <br />To provide that assistance and guidance, the Elk River City Council adopted these public purpose <br />guidelines for the establishment of operating policies and procedures and the appropriate <br />expenditures of public funds. Based on these guidelines, the City Council authorizes the City <br />Administrator, elected officials and appointed department heads to establish administrative policies <br />and procedures that are consistent with these guidelines and the adopted City policies which <br />implement these guidelines. <br />De anition: A public puipose eVenditure is one wbicb relates to the puoose for wbicb the City of Elk River exists <br />and the duties and responsibilities of Elk River, its elected and appointed offlcial, employee., and otber <br />representatives. <br />Public Purpose Guidelines <br />1. Training and development programs for Elk River employees serve a public purpose when <br />those training and development programs are directly related to the performance of the <br />employees' job - related duties and are directly related to the programs/ services for which <br />the city is responsible. <br />2. Payment of employee work - related expenses, including travel, lodging and meal expenses, <br />serves a public purpose when those expenses are necessarily incurred by Elk River <br />employees in connection with their actual work assignments or official duties and those <br />Financial Management Policies Page 21 <br />