7.A.B.C.D. PRSR 04-08-1998 - Laserfiche WebLink

Home Browse Search

Section I. Determination of use and required fees for Special Events: A. Local ERGFSB & Area 728 YBB "Qualified" associations, special event use request for the purpose of conducting their regular "in-house" program. $3 per field / per day plus 100%of costs associated with any necessary additional toilets and garbage removal arrangements. An example of this type of activity would be year end"Jamboree" or similar event intended to benefit the participants of the activity taking place in accordance with the permit. Not necessarily intended to be a fund raiser. Use of hand tools by the event organizer can be arranged. Fields will be prepared according to desired specifications prior to each days events. B. Local ERGFSB &Area 728 YBB association sponsored special event where a fee will be collected. $5 per field / per day and 100%of costs associated with additional toilets and garbage service. Use of hand tools by the event organizer can be arranged. Fields will be prepared according to desired specifications prior to each days events. C. Any other local "qualified" association. $20 per field / per day and 100%of costs associated with additional toilets, garbage service, and any needed field set up costs according to similar formulas below. D. Other - - $25 per field / per day, (includes use of 4 possible fields), plus 100%of costs associated with the additional portable toilets garbage service and field preparation costs according to similar formulas as below. Plus an additional $250 damage deposit. Section II. Scheduled Season use and Maintenance fees: A. ERGFSB &Area 728 YBB Association use: (regular season)All use by recognized associations will be invoiced back to the associations according to the services they receive. Examples of such are: Portable toilet management, field preparations required, infield dragging, line marking, etc, B. Other local "qualified" association: $20 per field / per hour/session. Plus 100%of costs associated with the additional portable toilets garbage service and field preparation costs according to similar formulas as below. The following formulas will apply for field use preparation cost determinations: -- DRAG ONLY (No lining or bases required) - #games X.5 labor hours X current seasonal labor rate =. DRAG & LINE (base and pitch distance change may or may not be required) # games X.75 labor hours X current seasonal labor rate,AND # games X$1.50 material cost=. ** Special Event Use / General Considerations: Things to consider for exclusive use: toilets, T.P., special cleaning arrangements, parking, garbage, &concessions. Neglect of user responsibility to leave the facility in an acceptable manner will subject the user to an extra charge for labor incurred to clean up the grounds used. -A permit for special event use must be filed with the Recreation office. (A schematic site plan that illustrates any plans of utilizing temporary structures, etc. may be required so that any conflict or logistical concerns could be addressed to minimize problems or damage to the site.) -Authorization via this permit guarantees the following: Fields ready for play each day as requested and arranged via the permit. Availability of: lutes, dry-liner, marking lime for and adequate garbage containers. Arrangements can also be made to have municipal personnel take care of your field maintenance throughout your event on a fee for service basis. These arrangements are to be coordinated with the Recreation office a minimum of 3 weeks prior to your scheduled event. **Violators of any mentioned policy within this document will forfeit their deposit and may face further penalty. Such as, future denial of use. Cancellations: It will be presumed that every permit request is legitimate, however if suspicion arises as to "hoarding" the fields and it has restricted legitimate use, the organization in question runs the risk of penal t� fees, or if applicable will forfeit their deposit.