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City of <br /> Elk - Request for Action <br /> River O. <br /> To Item Number <br /> Mayor and City Council 4.11 <br /> Agenda Section Meeting Date Prepared by <br /> Consent December 15, 2014 T.John Cunningham,Fire Chief <br /> Item Description Reviewed by <br /> Accept Bid for Ladder Truck Refurbishment Cal Portner, City Administrator <br /> Reviewed by <br /> Action Requested <br /> Approve,by motion,the bid from Custom Fire Apparatus, Inc. in the amount of$229,392 for the <br /> refurbishment of Ladder 1,with a contingency of$5,500. <br /> Background/Discussion <br /> Included in the 2014 Equipment Replacement Fund in the amount of$235,000 is the refurbishment of <br /> the Fire Department's ladder truck. The truck was originally built in 1990 and is still in great working <br /> condition. A replacement truck would cost in excess of$1 million. <br /> A committee consisting of Elk River firefighters and officers has worked over the past year to develop a <br /> Est of specifications,which included a comprehensive service of the vehicle,pump and ladder as well as <br /> upgrades to the vehicle's lighting, heating system and pump panel. <br /> Two (2) sealed bids were received and opened on December 8,2014: <br /> • Custom Fire Apparatus, Inc. - $229,392 <br /> • Red Power Diesel Service,Inc. - $253,361 <br /> Staff reviewed both proposals to ensure adherence to the published invitation to bid and specifications <br /> document and recommends the bid from Custom Fire Apparatus, Inc. in the amount of$229,392. Staff <br /> is also requesting a contingency of$5,500 be held to cover any unforeseen costs that might arise that was <br /> not provided for in the invitation to bid. The bidder has provided a 10% bid bond. <br /> The department anticipates an additional 10 useful years of the ladder truck due to this refurbishment and <br /> continued regular maintenance. <br /> Financial Impact <br /> $235,000 has been budgeted in the 2014 Equipment Replacement Fund. <br /> Attachments <br /> ■ NA <br /> P a w E A E U a r <br /> Template Updated 4/14 INIM UREI <br />