4.0. SR 04-05-2004 - Laserfiche WebLink

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· Addmg a deadbolt to the door between the backspace and the new kitchen for better security. · A deposit be required to cover potential damage if the buildmg is not secured properly and cleaning. Other Considerations · Flushing portable toilets are now available and may be worth exploring for Lions Park. · Serving kitchen has been used for two reasons: the refrigerator, which is not ours and no longer functions well, and the serving counter, which was proposed in the remodeling to be placed on the outside of the building under the shelter and would serve the same purpose. · Storage is already an issue. Cleaning supplies are kept in a closet located in the serving kitchen. This would need to be locked. Vacuum, mops, janitors cart, and some overflow supplies, etc. are all located in the serving kitchen itself as there is no other place to store them. · Bathrooms are in need of constant maintenance and do not always function properly. · Employees do not have a break room. We currently eat at our desk or in the middle of the office area. Use of the meeting room for this would depend on availability and we would have to set up and take doxvn a table and chairs each time we wanted to use it. · There is no conference area. Meetings are held in the middle of the office area or in the large room if available and, again, this option requires set up and take down of tables and chairs each time. Holdmg meeting in the middle of the office is disruptive to anyone not in the meeting and is uncomfortable for customers. · Staff is currently in 6x7 cubicles. These are very tight working areas - the cubicle sizes at city hall are mainly 8x10 with a few being 8x8. · We have no room for growth under the current conditions. We do have one cubicle that is not assigned to anyone as we need space for deposits to be done away from the front window and we need an extra phone and computer for all of the part time staff coming in to take care of program needs. · We have no work area separate from the general office. Copier, printers, assembly areas, etc. are spread through the office. Final Thoughts I recommen~ completing the remodeling at this time. The Recreation Department has moved/changed office settings every couple of years since it's inception as Community Recreation. This plan allows for slightly larger cubicles, a break/conference area, better storage, a common work area on one side of the office, additional staff for parks and the senior center, and an extra cubicle for clerical staff which may be needed in 2005. If these changes are not made and we add even one person to the mix, it will affect the efficiency of the department. I believe the proposed plan will cover department needs for at least 5 years, and potentially longer, depending on the direction of the Park and Recreation Director.