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works. John Dietz received an email from Irene Kostreba, Treasurer of the Sherburne <br /> County Fair Board, stating that they had been told there would be no charge for the hydrant <br /> rental and water usage. The charges for the rental and water usage totaled $83.36. The <br /> Sherburne County Fair Board has requested the Commission forgive these charges. Eric <br /> Volk shared some details about the hydrant rental process. He said The Fair Board was <br /> told that they would need to come into the office to sign the hydrant meter rental agreement <br /> and provide a$1,000 deposit before the hydrant meter and wrench would be supplied. The <br /> Hydrant Meter Rental agreement that was signed by the Fair Board was included in the <br /> packet. The agreement clearly states the hydrant rental fee and water usage cost that would <br /> be assessed to the user. Eric also provided the Commission with a breakdown of the <br /> additional costs associated with this transaction. There were labor charges to deliver, <br /> pickup, and attach the meter to the hydrant, and the administrative costs to process the <br /> paperwork,payment and billing. These activities cost the utilities over$170.00 in labor, <br /> which is far greater than what the Fair Board was billed. There was further discussion. <br /> The commissioners unanimously agreed to uphold the charges and directed the Water <br /> Superintendent to inform the Fair Board, in writing, of their decision. <br /> 5.5 Chamber of Commerce Irrigation <br /> Cal Porter touched on a few items in the terms of the lease they're working on with the <br /> Chamber of Commerce, mainly the irrigation system they're looking at maintaining for the <br /> Chamber. The current system is dated and needs some work. In the process of looking <br /> into the noisy irrigation meter, Eric Volk discovered that ERMU had no record of the <br /> additional meter they were using for irrigation. It's estimated that over 5.2 million gallons <br /> of water were used, but not billed for. Cal explained that it would be the responsibility of <br /> the Chamber of Commerce to pay for the new meter,the labor for installation and the water <br /> charges. Troy Adams spoke with Debbie at the Chamber and explained that the law allows <br /> us to go back to the beginning of time and bill for all the water that went through the <br /> system, but our practice is to only go back one year. ERMU staff is currently working on <br /> coming up with a fair estimate of what those charges would be and will let the Chamber <br /> know as soon as possible. Eric Volk will contact Debbie to give his recommendation on <br /> what needs to be done and let them know they will be financially responsible for the new <br /> meter,the labor for installation and the past year of water charges. <br /> 6.0 OTHER BUSINESS <br /> There was no other business. <br /> 6.1 Staff Updates <br /> Page 4 <br /> Regular meeting of the Elk River Municipal Utilities Commission <br /> August 12,2014 <br />