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Travel Expenses <br /> An employee will be reimbursed for actual and necessary expenses incurred when <br /> travelling on official city business only upon approval of such expenses by the City <br /> Council in accordance with the city Travel Policy. To receive reimbursement, promptly <br /> complete the appropriate claim form and submit to the appropriate department director for <br /> consideration and approval. <br /> The Travel Policy can be found in the city's Financial Management Policy on Access Elk <br /> River. <br /> Keys and Security <br /> Each employee is responsible for securing his/her work area at the end of each day. <br /> Properly secure all confidential files and sensitive information. All keys in your possession <br /> that are for city facilities and/or equipment must be returned to your supervisor upon <br /> termination of employment. <br /> Personal Use and Disposal of City Property <br /> Personal Use <br /> All city property and equipment is publicly owned. City-owned equipment and facilities <br /> are not available for personal use by employees. Personal use of all city vehicles, <br /> machinery, tools, and other equipment is strictly prohibited. <br /> Disposal <br /> As city property becomes obsolete, damaged, or is not needed, it shall be disposed of <br /> through salvage, trade, public auction, bid, or other means. <br /> Disposal by sale or auction requires a public notice be advertised in the official newspaper <br /> and a posting at City Hall and other locations as deemed appropriate. The appropriate <br /> department director will determine the minimum price for each item to be sold. <br /> • City property shall not be given away to anyone, including employees. <br /> • An employee may purchase no more than one motor vehicle from the city or <br /> another political subdivision in any 12-month period. <br /> • Employees involved in the auction or process pertaining to the administration and <br /> collection of sealed bids are prohibited from purchasing city property. <br /> Unauthorized removal of city property or its conversion to personal use may result in <br /> discipline up to and including termination. <br /> Use of City Vehicles <br /> City-owned vehicles may be used only by employees for official city business. Employees <br /> who drive or may be required to drive city vehicles and equipment must maintain a safe <br /> driving record and observe all traffic laws. Seat belts must be properly used at all times. <br /> Drivers must carry a current, valid driver's license that is adequate for the type of vehicle <br /> 33 <br />