6.1. ERMUSR 08-12-2014 - Laserfiche WebLink

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Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office Manager John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: August 12, 2014 6.1b SUBJECT: Staff Update DISCUSSION: We had 2,456 credit card payment transactions in July, compared to 2,587 in June. The fee for July should be $5,526. An update on the software conversion: • We are preparing for our conversion transition for the accounting module. We "go live"on August 18th and need to complete all preparation and posting by end of day August 12`h • NISC will be here for our first live week on the accounting module of the software August 18`h through August 21St • We will have an on-site visit from the Customer Billing team for the analysis work August 6th through the 8th • I have received acknowledgement of our notice to our current credit card provider for the termination of our association with them, effective June 8th 2016. I have requested the buyout of the remainder of our term with them past the February 2015 implementation date. To update on the PCAs, we have received high PCAs every month through June in 2014. The July bill is an additional$30,021 for an accumulated total of$832,328. We charged 6 mils in May collecting$130,131, 6 mils in June collecting$131,188, and 2 mils in July collecting $46,277. This leaves us the uncollected balance at $524,732. If we receive no other PCAs, we only have 1 mil to collect to bring us to the $500,000 we established as the amount we were willing to absorb. We will continue to monitor this and provide the updated balances. wm� PVOWEBED ® r INA Page 1 of 1 NATURE Reliable Public Power Provider P O W E R E D T 0 S E R V E 143