10.4. SR 08-04-2014 - Laserfiche WebLink

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2016. The City Clerk is requesting the purchase of Modus Election Software ($8,800) in 2015 and ($6,500) in 2016. Also in 2016 a request for electronic poll books ($16,000). Human Resources—Personal Services is adjusted for a request for a Human Resources Technician starting in 2015. Office Supplies includes supplies and equipment related to the new position request. Included on the Capital Outlay summary attachment is a request for Human Resource Information System (HRIS) software which is used for on-line applications, automated performance evaluations, training tracking, assigned equipment,and applicant tracking among other applications that help automate many aspects of HR that is now kept track of in multiple locations. The 2016 budget includes leadership training in the Conference and Scbools line item. Legal The budget includes prosecuting attorney, city attorney and miscellaneous legal work outside the retainers. The preliminary budget is consistent with last year. Parks and Recreation Budgets: Library—William Hollerich,Branch Manager will present the Library budget. The Library Fund is a Special Revenue Fund in which a separate tax levy exists. We have not heard what our Maintenance of Effort will be for 2015,but we are not expecting a significant change. The overall budget does remain consistent with 2014. Operating Supplies line item does increase slightly in 2015 for a floor scrubbing machine as recommended by the building maintenance staff. No additional tax levy is expected for this budget in 2015, as some of the costs in the past have historically been under budget. Parks Maintenance— Utilities line item increases for the Oak Knoll well irrigation. When the ponds dry up and the well is insufficient,the school and city switch to municipal water for irrigating the ball fields. Contractual Services decreases for horticulture and tree services since recent hires have experience in that area. Equipment Parts line item increases to align more with historical trends. Streets Budgets: Streets—The Streets Department Personal Services is budgeted 80%in Streets and 20%in Snow Removal. This also remains consistent for the 2015 budget. The actuals vary based on the snow events in a given year. Operating Supplies decreased based on the amount of crack filler material in inventory. For 2015,we have created a line item Equipment Parts and reallocated the amount from Operating Supplies for easier tracking and consistent with other city departments. The Street Signs budget decreased due to our aggressive plan in prior years of getting ready for the new FHWA sign standards. Contractual Services line item decreases with the removal of the overlay contract which is in the Pavement Management Fund and will be funded by the franchise fee and state-aid maintenance allocation per City Engineer recommendation. On the Capital Outlay summary sheet you will see a request to replace some CO & NO2 sensors and the woodshop build out. Snow Removal—The budget remains consistent with 2014. Operating Supplies increases for additional road salt and cost increases. Equipment Maintenance An amount has been included in Personal Services for additional overtime ($2,300) for equipment maintenance. The superintendent has moved some stock inventory items from the streets budget to the equipment services budget since they are related to city-wide equipment service. Fuels and Lubes was reallocated from the street maintenance budget.