4.8. SR 07-21-2014 - Laserfiche WebLink

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City of Elk Request for Action River To Item Number Mayor and City Council 4.8 Agenda Section Meeting Date Prepared by Consent July 21, 2014 Justin Femrite, P.E., City Engineer Item Description Reviewed by Resolution Rejecting Bids and Ordering Re- Jeremy Barnhart, COD Deputy Director Advertisement of Bids for Nature's Edge Business Reviewed by Center Phase II Cal Portner, City Administrator Action Requested Adopt,by resolution,rejection of bids for Nature's Edge Business Center,Phase II and direction to amend the project completion date and re-advertise the project for bids. Background/Discussion As detailed in the attached letter from our Project Manager, Craig Jochum,bids were received on July 15, 2014, for the construction of public improvements in Phase II of the Natures Edge Business Center. The memo details a number of concerns relating to proceeding with the award of the bid. A component that has delayed our schedule is a permit for wetland modifications form the US Corp of Engineers. This permit has not yet been received. Based on all considerations, staff is proposing to re-advertise the project with a revised completion date in order to give more time to procure the necessary permit and allow for flexibility in the construction timeframe. The revised project will allow for late-season grading and utility installation in 2014 with final roadway improvements to be completed by June 2015. This revised schedule will still allow for the immediate sale of all new lots and early 2015 construction of any potential building improvements. Pending approvals, staff is proposing the following revised schedule to facilitate the completion of the project: Advertise Project for Bids July 25, 2014 Open Bids August 22, 2014 Consider Bids and Award Contract September, 2014 Begin Construction September, 2014 Finish Construction June, 2015 Financial Impact There is no cost associated with the requested action. When new bids are received we will prepare a comprehensive list of costs and breakdown of funding sources. Attachments • Bid Analysis Letter from Project Manager • Resolution P a w E A E U s r NaA f RE]