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City of <br /> Elk=' Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 4.6 <br /> Agenda Section Meeting Date Prepared by <br /> Consent July 7, 2014 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit—Sherburne County Tina Allard, City Clerk <br /> Agricultural Society Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve,by motion,a special event permit for the Sherburne County Agricultural Society for the <br /> Sherburne County fair and parade,July 17—20, 2014, subject to the following conditions: <br /> 1. Applicant shall provide garbage cleanup immediately following the parade. <br /> 2. Signs shall be installed at the following locations no later than July 12, 2014: <br /> a. Main Street and Morton Avenue (alerting westbound traffic) <br /> b. West of Orono Road at Main Street and Joplin Street (alerting eastbound traffic) <br /> c. On Joplin Street at Orono Parkway (alerting southbound traffic) <br /> d. Proctor Avenue and Main Street (alerting southbound traffic) <br /> The signs shall state: <br /> Main Street Closed <br /> July 19 <br /> 10:00 a.m. -Noon <br /> Parade <br /> 3. Applicant shall provide portable toilets and inform all parade staff of the location for the toilets <br /> during parade staging. <br /> 4. Applicant shall ensure that all applicable fire codes have been met and all tents must be inspected <br /> by the fire marshal prior to opening.Applicant is responsible for contacting the fire marshal at <br /> 763.635.1110 to arrange for an inspection. <br /> 5. Applicant shall provide the Elk River Fire Department,Division of Emergency Management, <br /> with a copy of the Emergency Operations Plan to include, but not limited to,appropriate annexes <br /> for severe weather. <br /> 6. Access to the public safety facility,including the rear entrance area, shall not be obstructed. <br /> 7. Candy may be handed out at the parade but is not permitted to be thrown from moving objects. <br /> Background/Discussion <br /> The Sherburne County fair is scheduled for July 17-20, 2014. The parade is scheduled for Saturday, <br /> July 19 at 10:00 a.m. Information about this event can be obtained at www.sherburnecountyfair.org. <br /> The parade route will begin on Main Street at Proctor Avenue and continue to the fairgrounds via Orono <br /> Parkway. <br /> P a w E R E U 6 Y <br /> NaA f RE] <br />