4.8. SR 07-07-2014 - Laserfiche WebLink

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needs. The Fleet Lead shall determine those instances where outside, subcontract specialty work is required or if city workload exceeds available service levels for the Lessee. Lessor shall present to Lessee monthly, or at any time as requested by Lessee,printed invoice work orders,maintenance history,and any other vehicle maintenance information generated by Lessors' record keeping program. On or about the 1" of each month,Lessor shall present Lessee with the prior month's invoice work orders,the sum of which shall be paid by Lessee by the 15th of that month along with Base Rent. Lessee shall reimburse the City for any E gie diagnostic software up to $1800 if required to service the vehicles; Iflltef.,,6019a ,.. eks at,. cost of$18 ; any subsequent program updates at $400 each and one (1) Tough Book laptop for the shop mechanics at$1300. Lessee shall reimburse the City for any additional d*nostic software reqpfflfed trucks at a cost o In addition to the vehicle maintenance service per"Aour a te there Nair'(" icle parts invento rY mark- up rate of 30% for parts purchased with Lessor's funds and stored in Lessor's premises, a$7 shop supplies/materials per hour fee for full Preventative Maintenance (PM) activities (not applicable to non PM repair activities and mini PM (oil change) activities). Lessor will utilize city staff to operate wash bay equipment and wash buses at a rate of$25.00 each. Interior cleaning is the responsibility of the Les ee, Nothing within this Agreement prevents'Lessee for procuring vehicle maintenance services from an outside maintenance vendor. In the event outside maintenance services are obtained,Lessor services will continue on a requested basis and complete vehicle repair invoices from outside vendors shall be copied and provided to Lessor's Fleet Lead. The above vehicle maintenance service,vehicle parts inventory mark-up,PM flat supplies, and vehicle wash rates shall be eligible for annual adjustments at the sole option of the Lessor. Said adjustments shall take effect for one year periods and shall be communicated to Lessee by Lessor in writing a minimum of ninety (90) days prior to the adjustment. 14. FUEL. Lessee will have access to Lessor's fuel island pump and will be charged the monthly state rate per gallon plus 5%. This rate is the average monthly rate based on the daily current market rate for fuel purchased through the state contract. Lessee's drivers are responsible for fueling Lessee's vehicles. 15. LATE CHARGES. A late charge equal to ten percent (10%) of total monthly fees shall be imposed if any sums due for Base Rent or the service of vehicles are not received by Lessee within twenty (20) days of the prior month's billing. 16. HOURS OF OPERATION. Lessee will operate their business between the hours of 7:00 a.m. to 5:00 p.m. Monday through Friday. Lessee has the option to extend their service hours from 6 a.m. to 6 p.m. by providing written notice to Lessor thirty (30) days prior.Vehicles shall leave the storage premises by 7:00 a.m. and return by approximately 5:00 p.m. Lessee is responsible to ensure that the Facility is secured at the end of each business day. Lessee's use of Storage Space shall not to limit Lessor's ability to efficiently access materials, supplies and equipment stored in same location. Lessee's vehicles may be moved by Lessor if they limit or prevent Lessor from conducting normal 5