9.C.5. PRSR 4-10-2002 - Laserfiche WebLink

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City of Elk -,-� River MEMORANDUM TO: Park and Recreation Commission Members FROM: Michele Bergh, Recreation Manager DATE: April 9, 2002 SUBJECT: Field Use Policy Attached is a copy of our current field use policy. The policy deals with two issues. First, who is recognized by the city as an association. Secondly,what are the fees for those who are recognized associations and those who are not. • The policy to only recognize one association per sport and population has been in existence for many years informally and became a formal policy for Community Recreation in 2000. It was slightly modified and adopted by city staff when Community Recreation disbanded at the end of 2001. There have been three groups over the past 6 years or so that have split off from the designated associations. One of these groups was denied use of any fields,one was given gym space left after the association's scheduling was complete and charged as a resident renting a school,and the other group has been given fields and,until 2002 when Elk River Recreation was established and the policy was re-evaluated,charge the same fee as the recognized association. There have also been several groups within existing organizations who have discussed splitting because of the growth in the district area. These groups have not always been in agreement about what areas they would serve. This policy has helped our office with field coordination,which is a very big job,as well as lessened potential confusion for the residents. When they call regarding a sport, we direct them to the recognized organization only. The fees are set to help cover expenses of maintenance and portable toilets. For groups outside the recognized association,the park fee listed of$50/day applies only to city fields. If a group were to use a school district field, charges would be assessed based on costs of maintenance and services provided by the city. This policy helps our office, the city and the public. It encourages groups to work out differences as they occur,it streamlines the time commitment from our office,and it makes 411 it easier for the public. We are asking for your endorsement of this policy.