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A4h <br /> Elk River <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> Elk River Municipal Utilities Commission Theresa Slominski —Finance and Office Manager <br /> John Dietz—Chair <br /> Al Nadeau—Vice Chair <br /> Daryl Thompson—Trustee <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> April 8, 2014 6.1b <br /> SUBJECT: <br /> Staff Update <br /> DISCUSSION: <br /> We had 2,611 credit card payment transactions in March, compared to 2,271 in February. The <br /> fee for March should be $5,874.75. <br /> An update on the software conversion: <br /> • NISC has received test samples of our data and is in the process of"mapping"our <br /> current data to their structure, and starting the data conversion on their side. <br /> • Two NISC staff members were here March 31s` through April 2n for the business <br /> practices analysis component related to the software conversion on the accounting <br /> side. We went over a comprehensive document addressing a series of questions <br /> on how we currently complete tasks for all the modules we will be working with. <br /> There was good discussion on the expectations we have for the software, what the <br /> differences will be and what the capabilities are. In most cases, NISC offers more <br /> opportunity than our current software provider. However, there were some areas <br /> identified that would be no opportunity but static(continue with the same <br /> processes we currently have even if they are not the most efficient), and some <br /> areas where there is a better opportunity in our current software. That being said, <br /> this is still very early in the process and we may be able to find a workable <br /> alternative for the areas we deem needing a better opportunity in NISC. We will <br /> continue to explore these opportunities. <br /> • One of the items we definitely need to look at more closely is the,financial <br /> statements. The NISC financials follow a Cooperative Company necessary <br /> reporting structure and are, quite honestly, not of much use to us. So it appears <br /> we would need to extract data and compile financials outside of the software, or <br /> invest (either internal resources or NISC resources) to create financials we can <br /> use. We still need to look more closely at this, but if we have to totally create our <br /> financials with NISC, I will be coming back to you for additional input. So please <br /> in 'POWERED <br /> 1. Page 1 of 2 NATUR <br /> Reliable Public <br /> Power Provider P OWEREO To SERVE <br /> 144 <br />