4.7. SR 04-07-2014 - Laserfiche WebLink

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Gifts for Employees, Consultants and Others The city shall not pay for gifts to employees, consultants, or similar persons working with or for the city. Conclusion The City Council reserves the right to not fund any item of expenditure described in this policy. No provision of this policy, or its administration, shall be construed as being a benefit or condition of employment by or for any employee of the city,nor is any provision of this policy to be considered a provision of the City's Personnel Policy. The Elk River City Council has determined that the above expenditures are valid expenditures and serve a public purpose. Expense and Travel Reimbursement This policy establishes guidelines and procedures for the payment and reimbursement of travel and other expenses incurred by employees and city officials in the conduct of approved official city business. This policy applies to all employees and city officials including temporary,regular full and part-time employees,the mayor, council members,and members of city commissions or committees. Authorization Unless otherwise required by law, the following conditions must be met in order to qualify for reimbursement: • The expenditure must qualify as a public purpose expenditure as determined by state law and the Elk River City Council for which the city may use tax money. • Employees must receive supervisor or City Administrator approval for reimbursement of expenses. Elected Official Out-of-State Travel The City of Elk River recognizes that its Elected Officials may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the city: 1. The event,workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the Elected Official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a Council Member. • Whether the Elected Official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the city or on the official roles of local elected officials. • Whether the Elected Official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the city where the purpose for the trip is to study the facility or functions to bring back ideas for the consideration of the full Council. • Whether the Elected Official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city. Financial Management Policies Page 26