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b. Allowed when they are part of the structured agenda for an offsite conference, <br /> workshop, seminar,training session, or meeting in which the City Administrator or a <br /> department director has authorized the employee to attend for training and development <br /> purposes. This does not include routine staff meetings. <br /> C. Allowed when they are part of a breakfast/lunch/dinner meeting for official city <br /> business when it is the only practical time to meet and when it involves non-city <br /> employee participants (i.e. business developers or business representatives). Payment <br /> for fees relating to a special event, such as a Chamber of Commerce event,may also be <br /> allowed when approved by the City Administrator and when attendance is deemed to <br /> meet the public purpose guidelines for community or customer outreach and marketing <br /> of the city. <br /> d. Allowed during non-routine, official meetings of the City Council, council committees, <br /> advisory boards/commissions, and taskforces. <br /> e. Allowed where employees or volunteers are participating in a City Council <br /> sponsored or authorized special event or in an outside event as an official <br /> representative of the city. <br /> f. Allowed for department sponsored meetings, conferences or workshops where <br /> the majority of invited participants are not city employees. <br /> g. Cookies and coffee allowed for city employees'monthly safety meetings <br /> sponsored by the Safety Committee. <br /> h. Annual safety training lunch where lunch is provided at a minimal cost while <br /> safety training is being held. <br /> i. A dinner meal to be allowed for staff during performance of election related <br /> duties on Election Day. <br /> J. Coffee is provided by the city for employees and guests at city buildings. <br /> k. Light refreshments may be provided for employees that separate employment <br /> after 10 years of service. <br /> Alcoholic Beverages <br /> The City of Elk River will not purchase or reimburse any employee, councilmember, <br /> volunteer, or agent for the purchase of alcoholic beverages. <br /> Employee Recognition Program <br /> The City of Elk River City Council recognizes the hard work and service performed by the <br /> employees of the City of Elk River through a formal Employee Recognition Program. The City <br /> Council believes the benefits of attracting, retaining and motivating employees through an <br /> Employee Recognition Program support employee job satisfaction,which in turn impacts <br /> cooperation and productivity. The result is to provide excellent public and customer service to <br /> better serve the interests of the citizens of the community. <br /> No provisions of this policy, or its administration, shall be subject to review under the grievance or <br /> arbitration provisions of any collective bargaining agreement. <br /> The Program will include: <br /> a. Annual Employee Recognition Celebration. Annually the city will sponsor an Employee <br /> Recognition Celebration for City employees according to the Employee Recognition <br /> Program Policy. <br /> Financial Management Policies Page 23 <br />