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Types of Purchases Prohibited <br /> Use of a city credit card is prohibited for the following purchases: <br /> 1. Personal purchases of any kind. <br /> 2. Alcoholic beverages of any kind. <br /> 3. Employee meal purchases (ie,while attending conferences/workshops) <br /> 4. Uniform purchases. <br /> If a city employee makes a purchase by credit card that is inconsistent with this policy and/or is not <br /> approved by the Council,the employee is personally liable for the amount of the purchase. <br /> Procedures and Documentation <br /> Finance will receive the monthly bill and the cardholder will receive a copy of the monthly statement <br /> of their charges. The cardholder will code and attach invoices and receipts for all charges on the <br /> statement and submit all of the documentation to the department director or designee by the due <br /> date. Payment will be made if the billing matches all completed credit card statements and receipts. <br /> Violations <br /> Failure to comply with any portion of this policy may result in disciplinary action (up to and <br /> including termination), cancellation of the credit card, and legal and financial consequences. <br /> Public Purchase Expenditures <br /> Pursuant to the statutes and laws of the State of Minnesota which regulate the expenditure of public <br /> funds for public purposes,the Elk River City Council believes it is necessary and appropriate to <br /> provide assistance and guidance to the officials, employees, and representatives of Elk River to aid in <br /> the determination of when public funds may be spent for a public purpose. <br /> To provide that assistance and guidance, the Elk River City Council adopted these public purpose <br /> guidelines for the establishment of operating policies and procedures and the appropriate <br /> expenditures of public funds. Based on these guidelines, the City Council authorizes the City <br /> Administrator, elected officials and appointed department heads to establish administrative policies <br /> and procedures that are consistent with these guidelines and the adopted City policies which <br /> implement these guidelines. <br /> De anition: A public purpose expenditure is one wbicb relates to the purpose for wbicb the City of Elk River exists <br /> and the duties and responsibilities of Elk River, its elected and appointed officials, employees, and other <br /> representatives. <br /> Public Purpose Guidelines <br /> 1. Training and development programs for Elk River employees serve a public purpose when <br /> those training and development programs are directly related to the performance of the <br /> employees' job-related duties and are directly related to the programs/services for which <br /> the city is responsible. <br /> 2. Payment of employee work-related expenses,including travel,lodging and meal expenses, <br /> serves a public purpose when those expenses are necessarily incurred by Elk River <br /> employees in connection with their actual work assignments or official duties and those <br /> Financial Management Policies Page 21 <br />