4. HR DRAFT MINUTES 03-20-2014 - Laserfiche WebLink

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I Ieritage Preservation Commission Meeting Elk River City Hall February 20,2014 Moved by Commissioner Mortensen and seconded by Commissioner Fox to approve the 2013 Annual Deport of the Elk River Heritage Preservation Commission with the changes as noted. Motion carried 3-0. .1 Next Steps for SCSU Project Commissioner Fox stated he met with Professor Chuks who recommended scheduling an event, such as a lunch meeting,when the weather is better. He suggested the walking tour group be invited at the end of the semester. .2 Steps to Establish a "Save the Water Tower" Committee Commissioner Mortensen stated that before a 501(c)(3) is formed, the Commission needs to decide how the organization will be structured. She discussed naming the group,writing mission statement, and a number of fundraising opportunities. She also suggested increasing awareness through volunteers outside of the HPC, memberships in the organization, and a newsletter with updates about the progress of the restoration. Commissioner Fox suggested setting the first meeting date and finding a location where a subcommittee can meet on a regular basis. He stated that establishing a brand and mission statement, for consistency, should be top priority. He suggested that the public library may have a meeting room available and that he will work towards late March to schedule the first meeting. Mr. Carlton stated he will be bringing authorization for the formation of a subcommittee to the Council on March 3, 2014. Commissioner Fox asked for additional information about open meeting laws and their impacts to the subcommittee. Mr. Carlton stated he will send information to the Commission regarding open meeting laws and personal conduct requirements. Mr. Carlton asked if a commissioner would volunteer to set up the future subcommittee meeting and further research the formation of the non-profit organization. Commissioner Fox volunteered to move the project forward. Mr. Carlton stated there is a grant option through the State Historical Society that could be used to pay for a historic structure report. He stated his understanding is that a historic structure report is the first step in a successful restoration process. Mr. Carlton noted that the grant requires a local match and the Commission had received approximately$860 in donations to be used for the project. He also stated the Council had already authorized the use of these funds for grant matching. He requested the Commission make a motion directing staff to apply for the grant and use the available funds for a portion of the city match. f I Moved by Commissioner Fox and seconded by Commissioner Mortensen to direct staff to apply for a Certified Local Government Grant to fund a Historic Structures Report for the Jackson Street Water Tower and use donations for the city match requirement. Motion carried 3-0.