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City of <br /> Elk - Request for Action <br /> River O. <br /> To Item Number <br /> Mayor and City Council 4.3 <br /> Agenda Section Meeting Date Prepared by <br /> Consent March 17, 2014 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit—Salk Middle School for 5K Tina Allard, City Clerk <br /> Walk/Run Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve,by motion,a special event permit to Salk Middle School for a 5K walk/run scheduled for <br /> Saturday,May 17, 2014, subject to the following conditions: <br /> 1. The event planner is required to notify surrounding businesses, residents, and organizations. The city <br /> will provide a template of the notice that must be distributed. The city will also provide a list of the <br /> property owners who must be notified. Event planner must submit an affidavit that the notice was <br /> distributed. <br /> 2. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire route. <br /> No road closures will be permitted. It is each runner's responsibility to ensure the streets and <br /> intersections are safe prior to crossing. <br /> 3. Applicant shall be responsible for garbage clean-up immediately following the event. <br /> 4. No paint allowed anywhere on trails. Chalk or cones may be used. <br /> 5. Applicant must contact Police Captain Ron Nierenhausen (763.635.1202) at least three weeks prior to <br /> event to arrange for police reserves. <br /> Background/Discussion <br /> Salk Middle School is requesting to host a 5K walk/run on Saturday,May 17, 2014. Below is a synopsis of <br /> the event: <br /> • The 5K will begin and end at Salk Middle School. <br /> • The event begins at 8 a.m. and goes until noon. <br /> • The event is open to all Salk Middle School students, their families and friends,and Elk <br /> River residents. Salk is expecting a minimum of 1000 participants,volunteers,and spectators. <br /> • Salk is requesting Police Department traffic control at the intersections of Highland and <br /> Proctor Road and at the stoplight at Proctor Road and County Road 1. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> ■ Route map provided by applicant <br /> P a w E A E U s r <br /> NaA f RE] <br />